Job Summary
We are looking for a Tender Documentation Executive who can assist us in preparing and managing documents required for tender and bid submissions.
The candidate should be good at reading and understanding tender documents, identifying requirements, preparing necessary documents, and ensuring that all information is properly organised before submission.
Key Responsibilities
- Read and understand tender documents, RFPs, RFQs, and bid requirements.
- Identify important requirements, eligibility criteria, documents, and deadlines.
- Prepare and organise all documents required for tender submissions.
- Create professional letters, declarations, forms, and supporting documents as required.
- Coordinate with different team members to collect required information and documents.
- Prepare checklists to ensure all tender requirements are completed.
- Review documents for accuracy, completeness, and proper formatting.
- Maintain organised records of all tenders and submitted documents.
- Track submission deadlines and document validity dates.
- Assist with uploading and submitting documents on tender portals, where required.
- Prepare summaries of tender requirements for management review.
- Handle tender-related correspondence and clarification requests.
Requirements
- 6 months to 1 year of experience in documentation, administration, tender coordination, bid management, or a similar role.
- Excellent ability to read and understand detailed documents.
- Strong English writing and communication skills.
- Good knowledge of MS Word, Excel, PDF editing, and document formatting.
- Highly organised with strong attention to detail.
- Ability to work independently and meet strict deadlines.
- Comfortable working from home and coordinating remotely.
- Available to visit the office occasionally when required.
Preferred
- Previous experience with tenders, bids, RFPs, or RFQs.
- Experience using online tender portals.
- Experience preparing professional business documentation.
Work Arrangement
The candidate will primarily work from home, but should be available to visit the office occasionally when required.
Pay: ₹10,029.42 - ₹20,000.00 per month
Work Location: In person
