Purpose
The scope, responsibilities, and qualifications for the role of Manager: Operations within the Projects Department. This document provides a structured overview of the key accountabilities, skills, and experience required to lead, execute, and deliver projects successfully. It serves as a guide for recruitment, performance management, and role clarity, ensuring that the Project Manager aligns with organizational goals by managing timelines, resources, budgets, quality standards, and stakeholder expectations from project initiation through completion.
Role and Responsibilities
1 Overall Project Leadership
- Direct and oversee project completion: This means ensuring the project is finished on time, within budget, and meets all requirements.
- Develop project plan: This involves creating a roadmap for the project, including schedules, resource allocation, and work breakdown structures.
- Assess risks and plan contingencies: Identifying potential problems and having backup plans in place to address them.
- Manage stakeholders: This includes clients, internal teams (planning, export, sales), and upper management.
2 Project Monitoring and Communication
- Conduct site reviews/virtual visits: Regularly checking on project progress and addressing any issues on-site.
- Attend meetings: Participating in departmental reviews and target meetings to keep everyone informed.
- Maintain project logs and reports: Keeping track of important documents, reports, and meeting minutes.
- Client communication: Establishing communication channels with clients, including regular phone calls and meetings.
- Track project progress: Monitoring the critical path of the project to ensure it stays on schedule.
3 Financial Management
- Understand and approve project cash flow: Keeping an eye on project finances and approving spending plans.
- Manage vendors and clients: Ensuring financial aspects align with project strategies.
- Update management on overall cash flow: Providing financial updates to management.
4 Production and Quality
- Plan production based on dispatch schedules: Coordinating production with project requirements.
- Research and develop new products: Continuously improving the product portfolio.
- Implement production improvements: Looking for ways to optimize production processes (e.g., Kaizen, JIT).
- Develop and maintain quality management methods: Ensuring consistent product quality.
5 Procurement and Supply Chain
- Commit project target dates: Setting realistic timelines for project completion.
- Manage procurement processes: Overseeing the purchase of materials and equipment.
- Evaluate and approve vendor performance: Ensuring vendors meet project requirements.
- Manage regulatory compliance: Following relevant regulations during procurement.
- Monitor project progress related to procurement: Tracking aspects like indent execution, labor planning, and dispatch schedules.
6 Reporting and Review
- Provide project updates: Keeping Directors informed through Management Information Systems (MIS).
- Prepare project reconciliations: Ensuring project finances align with plans.
- Evaluate commercial risks and develop mitigation strategies: Identifying potential financial risks and proposing solutions.
Qualifications and Experience
Education:
Bachelor's degree in Project Management, Business Administration, Engineering, or a related field.
Project Management Professional (PMP) certification.
Experience:
Minimum of 10 years of experience in project management within a relevant industry (e.g. Pharma manufacturing)
Experience leading and delivering projects on time and within budget.
Skills:
- Strong communication, interpersonal and organizational skills.
- Excellent problem-solving and analytical skills.
- Ability to manage multiple priorities and work independently.
- Proficiency in project management and common office applications.
- Leadership skills and the ability to motivate teams.
- Negotiation and conflict resolution skills.
Pay: Up to ₹1,200,000.00 per year
Benefits:
- Health insurance
- Life insurance
- Provident Fund
Work Location: In person
