Job Description – Administrative Assistant
Position Details
Job Title: Administrative Assistant
Company: Shazia Rice Brand of HR Exports Private Limited
Location: Delhi
Employment Type: Full-Time
Experience: 6 Months to 1 Year
Qualification: Any bachelor’s degree
Reporting To: Executive Assistant (EA) to the CEO/Director
Job Summary
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide administrative and coordination support to the Executive Assistant (EA) of the CEO/Director. The ideal candidate should possess excellent communication skills, strong follow-up abilities, and the capability to coordinate effectively with multiple departments while maintaining professionalism and confidentiality.
Company: Shazia Rice Brand of HR Exports Private Limited
Shazia Rice is the flagship brand of HR Exports Private Limited, a rapidly growing company in the FMCG industry specializing in premium-quality rice products. With a strong commitment to quality, innovation, and customer satisfaction, the company has established a trusted presence in both domestic and international markets.
Key Responsibilities
1. Professional Email Communication
- Draft, review, and send professional emails to internal teams and external stakeholders.
- Handle official business correspondence on behalf of the EA and management.
- Ensure timely, accurate, and professional communication while maintaining confidentiality.
2. Department Coordination & Follow-up
- Coordinate and follow up with all departments regarding assigned tasks, deadlines, and action items.
- Track pending work and provide timely status updates to the EA and management.
- Ensure smooth communication and collaboration across departments.
3. Meeting Scheduling & Coordination
- Schedule meetings, appointments, conferences, and business discussions for the CEO/Director and EA.
- Prepare meeting agendas, calendar invites, and coordinate meeting logistics.
- Record meeting minutes and follow up on action points to ensure timely completion.
4. Documentation & Record Management
- Prepare, organize, maintain, and update company documents, reports, presentations, and official records.
- Maintain both digital and physical filing systems.
- Ensure documents are accurate, confidential, and easily accessible when required.
5. Administrative Support
- Assist in preparing reports, presentations, letters, and business correspondence.
- Handle incoming calls, visitors, courier management, and office communication professionally.
- Provide day-to-day administrative support to the Executive Assistant and senior management.
- Maintain confidentiality of executive information and company records.
6. Office Coordination
- Coordinate with internal teams, vendors, and service providers whenever required.
- Support the smooth functioning of office administration and daily operations.
- Assist in organizing meetings, company events, training sessions, and other official activities.
7. Other Responsibilities
- Maintain professional relationships with employees and external stakeholders.
- Ensure timely completion of assigned administrative tasks.
- Perform additional duties assigned by the Executive Assistant, CEO, or Director.
Required Skills
- Excellent written and verbal communication skills.
- Professional business email drafting skills.
- Strong follow-up and coordination abilities.
- Excellent organizational and multitasking skills.
- Good knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
- Strong documentation and record-keeping skills.
- Attention to detail and accuracy.
- Ability to handle confidential information with discretion.
- Strong time management and problem-solving abilities.
Why Join HR Exports Private Limited – Shazia Rice?
· Opportunity to build and expand an established FMCG food brand.
· Lead innovative product development initiatives with significant business impact.
· Work in a dynamic, collaborative, and growth-focused environment.
· Completive compensation and career advancement opportunities.
· Exposure to product innovation, market expansion, and strategic business
· development.
Pay: ₹15,000.00 - ₹18,000.00 per month
Benefits:
Work Location: In person
