Event Management Intern
Department:
Events & Experiences
Mode:
Remote / Hybrid
Duration:
3–6 Months
About Orbit XII Technologies
Orbit XII Technologies is building Popop, a platform focused on communities, events, learning experiences, collaborations, and social discovery. We are creating products that help people connect through real-world experiences and meaningful communities.
Role Overview
The Event Management Intern will assist in planning, organizing, coordinating, and executing events, experiences, workshops, networking sessions, community gatherings, and promotional activities. This role is ideal for individuals who are passionate about event planning, community building, hospitality, operations, and creating memorable experiences.
The intern will gain hands-on exposure to event strategy, venue management, partnerships, marketing, attendee engagement, and event execution while contributing to the growth of Popop's event ecosystem.
Key ResponsibilitiesEvent Planning & Coordination
- Assist in planning and organizing online, offline, and hybrid events.
- Develop event concepts, timelines, and execution plans.
- Coordinate logistics and operational requirements.
- Support event budgeting and resource planning.
Venue & Vendor Management
- Research and identify suitable event venues.
- Coordinate with venue owners, vendors, and service providers.
- Assist in negotiating event-related partnerships and collaborations.
- Maintain vendor and venue databases.
Community & Attendee Engagement
- Assist in attendee registration and communication.
- Coordinate participant onboarding and event information sharing.
- Support networking and community engagement activities.
- Gather attendee feedback and post-event insights.
Marketing & Promotions
- Collaborate with marketing teams to promote events.
- Assist in creating event listings and promotional campaigns.
- Coordinate social media announcements and event communications.
- Support influencer and community outreach initiatives.
Event Execution
- Ensure smooth event operations before, during, and after events.
- Manage event checklists and coordination activities.
- Troubleshoot operational challenges during events.
- Support speakers, guests, partners, and attendees.
Partnerships & Sponsorships
- Research potential sponsors and event partners.
- Assist in preparing sponsorship proposals and partnership decks.
- Maintain sponsorship outreach records and databases.
- Support relationship management with partners and sponsors.
Post-Event Analysis
- Collect and analyze event performance data.
- Prepare post-event reports and recommendations.
- Document learnings and improvement opportunities.
- Track attendee satisfaction and engagement metrics.
Qualifications
- Strong communication and interpersonal skills.
- Excellent organizational and multitasking abilities.
- Interest in event management, hospitality, marketing, or community building.
- Ability to work under deadlines and manage multiple responsibilities.
- Problem-solving mindset and attention to detail.
- Enthusiastic, proactive, and team-oriented attitude.
Preferred Skills
- Event planning and coordination experience.
- Marketing and social media knowledge.
- Networking and relationship-building abilities.
- Google Workspace and Microsoft Office proficiency.
- Project management tools such as Notion, ClickUp, Trello, or Asana.
- Basic understanding of sponsorships and partnerships.
What You'll Gain
- Practical experience in event planning and execution.
- Exposure to startup operations and community building.
- Opportunity to work on real-world events and experiences.
- Mentorship from founders and industry professionals.
- Networking opportunities with communities, creators, and businesses.
- Certificate of Internship upon successful completion.
- Letter of Recommendation based on performance.
- Potential future opportunities within Orbit XII Technologies.
Ideal Candidate
We are looking for energetic, organized, and people-oriented individuals who enjoy bringing ideas to life through events and experiences. The ideal candidate is proactive, resourceful, detail-focused, and passionate about creating engaging experiences that connect people, communities, and opportunities.
Pay: ₹10,000.00 - ₹12,000.00 per month
Work Location: Hybrid remote in Pune, Maharashtra (Pune, Pune District)
