Functional Responsibilities
· Operations Management
1) You shall report to the Head of Supply Chain Management.
· Procurement Planning & Sourcing
1) Identify and evaluate suppliers for general store items in accordance with hospital policies.
2) Prepare purchase plans based on consumption data and requisitions from user departments.
3) Source competitive quotations and ensure procurement at the best value without compromising quality.
· Purchase Process Management
1) Raise purchase orders (POs) in the hospital ERP system after approval.
2) Follow up with vendors for timely delivery as per PO terms.
3) Coordinate with the stores team to ensure smooth receiving and inspection of materials.
4) Resolve discrepancies related to quantity, quality, or delivery timelines.
· Vendor Management
1) Develop and maintain relationships with approved vendors and suppliers.
2) Maintain an updated vendor database with contact details, GST information, and past performance records.
3) Monitor vendor performance and provide feedback for improvement.
· Quality & Compliance
1) Ensure all purchased items meet hospital quality standards and specifications.
2) Comply with NABH guidelines for material procurement, documentation, and traceability.
3) Ensure procurement processes are transparent and audit-compliant.
· Cost Control & Budgeting
1) Negotiate prices, credit terms, and supply contracts to optimize cost savings.
2) Support budget planning by providing accurate cost estimates for general store materials.
3) Avoid excess stock and minimize wastage through optimal procurement planning.
· Documentation & Reporting
1) Maintain accurate purchase records, POs, quotations, and vendor correspondence.
2) Generate periodic purchase reports for management review.
3) Provide supporting documentation during NABH and internal audits.
· Coordination with Departments
1) Liaise with user departments to understand material requirements and urgency.
2) Work closely with the general store and accounts team for GRN (Goods Receipt Note) processing and vendor payment follow-up.
Pay: Up to ₹25,000.00 per month
Benefits:
- Food provided
- Provident Fund
Work Location: In person
