Executive Assistant
Administration / Executive Office
Reports To
CEO / Managing Director / Executive Director
Job Purpose
The Executive Assistant provides high-level administrative, organizational, and coordination support to senior management. The role involves managing schedules, correspondence, meetings, travel arrangements, confidential information, and follow-ups while ensuring the executive’s day-to-day activities run efficiently and professionally.
Key Responsibilities
Manage the executive’s calendar, appointments, meetings, and daily schedule.
Coordinate internal and external meetings, including agendas, invitations, and meeting rooms.
Handle emails, phone calls, correspondence, and routine communication on behalf of the executive.
Organize domestic and international travel, including flights, accommodation, transportation, and itineraries.
Maintain confidential company, financial, employee, and executive information.
Follow up on assigned tasks and ensure deadlines are met.
Coordinate with senior managers, employees, clients, vendors, and other stakeholders.
Prepare and maintain reports, spreadsheets, databases, and executive records.
Assist with presentations and business proposals when required.
Monitor important deadlines, commitments, and pending decisions.
Support management in planning events, conferences, and corporate functions.
Conduct research and gather information required for management decisions.
Handle administrative tasks and special projects assigned by senior management.
Represent the executive office professionally and maintain a high level of discretion.
Required Qualifications
Bachelor’s degree in Business Administration, Management, Communications, or a related field preferred.
2–5 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
Excellent written and verbal communication skills.
Strong proficiency in Microsoft Office, Google Workspace, email, calendars, and presentation tools.
Excellent organizational and time-management skills.
Ability to manage multiple priorities and work under pressure.
Strong attention to detail and accuracy.
Ability to handle confidential information with discretion.
Professional appearance, communication, and interpersonal skills.
Key Skills
Calendar and diary management
Meeting and event coordination
Travel management
Business communication
Report and presentation preparation
Microsoft Office / Google Workspace
Time management
Problem-solving
Stakeholder management
Confidentiality and discretion
Multitasking and prioritization
Professional etiquette
Key Performance Indicators (KPIs)
Accuracy and timely completion of administrative tasks.
Effective management of executive schedules and appointments.
Timely follow-up on meetings, tasks, and commitments.
Quality of reports, presentations, and correspondence.
Responsiveness to internal and external stakeholders.
Efficient travel and meeting coordination.
Maintenance of confidentiality and professional standards.
Ideal Candidate
The ideal candidate is highly organized, proactive, dependable, discreet, and comfortable working with senior leadership. They should be able to anticipate the executive’s needs, solve problems independently, communicate professionally, and manage changing priorities without losing attention to detail.
Pay: ₹25,000.00 - ₹45,000.00 per month
Benefits:
- Cell phone reimbursement
- Internet reimbursement
Work Location: In person
