Key Responsibilities
1. Data Entry
- Enter daily business and operational data accurately into the ERP system and Excel.
- Update records based on approved documents and instructions.
- Ensure all entries are completed within the required timeline.
- Avoid duplicate, incomplete, or incorrect entries.
2. Data Verification
- Cross-check entered data with the original documents.
- Verify quantities, weights, product codes, customer details, invoice details, and other relevant information.
- Identify and report discrepancies to the concerned department.
- Correct errors only after proper verification and approval.
3. Excel & Reporting
- Maintain Excel sheets and department-wise trackers.
- Update daily, weekly, and monthly reports.
- Use basic Excel functions such as VLOOKUP/XLOOKUP as required.
- Prepare data for management reports and analysis.
4. ERP / System Updating
- Enter and update information in the company's ERP/system.
- Ensure system records are updated based on approved transactions.
- Coordinate with Accounts, Sales, Production, Purchase, and Stock teams for missing information.
- Maintain proper data flow between physical documents and system records.
5. Document Management
- Collect relevant documents from the concerned departments.
- Maintain physical and digital records systematically.
- File documents according to date, invoice number, product code, or department.
- Ensure documents are easily retrievable when required.
6. Daily Data Monitoring
- Check pending data entries on a daily basis.
- Prepare a list of incomplete or pending entries.
- Follow up with the concerned department for missing information.
- Ensure all pending entries are closed within the prescribed timeline.
7. Coordination
- Coordinate with Sales, Accounts, Production, Purchase, Stock, and HR departments.
- Clarify incomplete or incorrect information before making system entries.
- Escalate unresolved issues to the reporting manager.
8. Confidentiality & Data Security
- Maintain confidentiality of company, customer, employee, financial, and business information.
- Do not share system passwords or confidential information with unauthorized persons.
- Follow company data security procedures.
Required Skills & Qualifications
- Minimum qualification: Graduate
- Basic knowledge of MS Excel and MS Office.
- Good typing and data entry skills.
- Basic knowledge of ERP/software systems.
- Good attention to detail.
- Ability to maintain accurate records.
- Good coordination and follow-up skills.
- Ability to handle confidential information.
Pay: ₹12,000.00 - ₹18,000.00 per month
Benefits:
Work Location: In person
