JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
MIS Executive:
Duties & Responsibilities
What this job involves –
Monitor & ensure on all vendor invoice processed by Executives & for vendors as per SLA timelines
Monitor & track Facility wise budget, check on variation, communicate to respective facility lead & provide necessary approvals on need basis
Ensuring that all monthly bills are submitted/processed & reimbursed to the sub contactors within agreed timelines based on agreement after receiving the facility charges from the client.
Ensure all consolidated Blanket Purchase orders raised & required approvals are obtained on quarterly basis
Monitor on all purchases against blanket PO & ensure all purchase covered under Purchase order
Ensure timely submission of Capex requests facility wise along with detailed Business cases. Follow-up on approvals, track on PO & related invoice payments
Provide timely and accurate management reports location wise to the Hub Lead
Provide timely and accurate monthly FM meeting reports with analysis to monthly JLLM meeting
Ensure that all Legal & statutory compliances are met for the client
Track vendor contracts & renewals
Quarterly & Yearly budget forecasting in coordination with client finance team for all Facilities
Monitor & control Head count deployment on all Sub contractors for Pan India facilities & ensure facilities run with in the approved HC
Coordinate with the Facility Managers on a regular basis to ensure that the objectives of the client are met.
Work with the team to ensure tenancy expectations are met.
Manage billing and recovery of costs from appropriate cost centres, and all Budget creation/ tracking.
Answer management enquiries.
Key Performance Measures:
Provide invoice processing service in accordance with the requirements of Finance Department.
Investigate anomalies.
Establish procedures to ensure only correct amounts are paid.
Establish Monthly reports on costs and Budgets and their trends.
Ensure monthly accrual reports submitted on a Pan India Basis.
A proper monthly cycle should be made in conjunction with accounting process & implement the same
Provide free and open access to its premises and all books, records and systems necessary to complete internal audits of Service provider’s records and systems.
Service Expectations:
All bill payments are done on time.
No pending bills without any valid reason.
Monthly Accrual compilation.
Monthly Compliance on Budgets.
Preparation of Budget forecasting on Qtly / Yearly basis.
Performance objectives
Meet or exceed best practice in provision of services through contracts.
Establishment and adherence to policies & procedures, compliance deadlines for each of the tasks as advised by the Account Director.
Effective management of the team.
Key skills
MIS Executive will have responsibility for the management of a wide range of issues, from strategic Contracts management to input on day-to-day operations.
MIS Executive will be highly familiar with the service structure, including responses to requests for assistance on Facilities Management issues from Client staff and arrangements pertaining to all operating expenditures.
Well-groomed and presentable all the time.
Good communication Skills.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
