Organization: Suburban Residency (3-Star Hotel)
Location: Kottayam, Kerala
Job Type: Full-Time
Job Summary
Suburban Residency is seeking a proactive and detail-oriented Store & Purchase Executive to manage procurement, inventory, and store operations for our newly established 3-star hotel in Kottayam. This role is critical to ensuring timely availability of materials, cost control, and smooth coordination across departments including Front Office, Housekeeping, and F&B.
Key ResponsibilitiesProcurement & Vendor Management
- Source, negotiate, and procure goods and services required for hotel operations
- Develop and maintain relationships with reliable vendors and suppliers
- Obtain competitive quotations and ensure cost-effective purchasing
- Prepare and process purchase orders in line with hotel policies
- Track orders and ensure timely delivery of materials
Store & Inventory Management
- Maintain accurate inventory records for all hotel supplies (F&B, housekeeping, maintenance, etc.)
- Monitor stock levels and reorder items to prevent shortages or overstocking
- Conduct regular physical stock checks and reconcile with system records
- Ensure proper storage, handling, and stock rotation (FIFO where applicable)
- Maintain cleanliness and organization of the store
Coordination & Operations
- Work closely with department heads to understand material requirements
- Ensure timely distribution of materials to various departments
- Maintain proper documentation of goods received, issued, and returned
- Support cost control initiatives by monitoring consumption patterns
Compliance & Reporting
- Ensure adherence to company procurement policies and internal controls
- Maintain records of invoices, purchase orders, and vendor contracts
- Assist the accounts team with invoice verification and payment processing
- Prepare inventory and purchase reports for management review
Requirements
- Bachelor’s degree in Commerce, Business Administration, or related field
- 2–4 years of experience in stores, purchase, or inventory management (hospitality preferred)
- Familiarity with hotel operations and materials management
- Proficiency in MS Excel and basic inventory/accounting systems
- Strong negotiation and vendor management skills
- Good organizational and time management abilities
Preferred Qualifications
- Prior experience in hotel or hospitality industry
- Knowledge of local supplier network in Kottayam/Kerala
- Familiarity with PMS or inventory management software
Key Competencies
- Attention to detail and accuracy
- Cost-conscious mindset
- Strong coordination and communication skills
- Integrity and accountability
- Ability to work in a fast-paced environment
Benefits
- Competitive salary
- Staff meals
- Opportunity to grow with a new and expanding hotel
- Positive and team-oriented work environment
Pay: ₹10,000.00 - ₹20,000.00 per month
Benefits:
Work Location: In person
