Job Summary
We are seeking a highly organized and proactive Office Administrator to oversee daily administrative operations and ensure the smooth functioning of the office. The ideal candidate will be responsible for managing office activities, maintaining records, coordinating with vendors and staff, and providing administrative support to management.
Key ResponsibilitiesOffice Administration
- Manage day-to-day office operations and administrative activities.
- Maintain office supplies inventory and coordinate procurement when required.
- Ensure proper maintenance of office equipment, furniture, and facilities.
- Coordinate housekeeping, security, and other support services.
Documentation & Record Management
- Maintain accurate records, files, and documentation.
- Organize and update employee, vendor, and company records.
- Handle filing, scanning, photocopying, and document archiving.
- Prepare reports, letters, and other administrative documents as required.
Communication & Coordination
- Serve as the first point of contact for visitors, clients, and vendors.
- Manage incoming calls, emails, and correspondence.
- Coordinate meetings, appointments, and conference room bookings.
- Support communication between departments and management.
HR & Employee Support
- Assist with attendance tracking and leave records.
- Support onboarding and documentation of new employees.
- Coordinate employee welfare and office-related activities.
- Maintain confidentiality of employee information.
Accounts & Vendor Coordination
- Assist in processing invoices, bills, and payment records.
- Coordinate with vendors and service providers.
- Maintain purchase records and office expense reports.
- Support basic bookkeeping and administrative accounting tasks.
Compliance & Reporting
- Ensure adherence to company policies and procedures.
- Assist in maintaining statutory and regulatory records.
- Prepare administrative reports and summaries for management review.
QualificationsEducation
- Bachelor's Degree in Business Administration, Commerce, Management, or a related field preferred.
- Diploma holders with relevant experience may also apply.
Experience
- 1–5 years of experience in office administration, administrative support, or a similar role.
- Fresh graduates with strong organizational skills may also be considered.
Skills & Competencies
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Basic accounting and record-keeping knowledge.
- Problem-solving and time-management skills.
- Professional attitude and attention to detail.
Working Conditions
- Standard office environment.
- Monday to Saturday working schedule (as applicable).
- Occasional overtime may be required during peak business periods.
Compensation & Benefits
- Competitive salary based on qualifications and experience.
- PF, ESI, and other statutory benefits as applicable.
- Paid leaves and company holidays.
- Professional development and growth opportunities.
Preferred Candidate Profile
- Well-organized, reliable, and self-motivated.
- Strong interpersonal and coordination skills.
- Ability to maintain confidentiality and professionalism.
- Capable of handling multiple responsibilities efficiently.
Join our team and play a key role in ensuring the smooth and efficient operation of our organization.
Pay: ₹15,000.00 - ₹20,000.00 per month
Benefits:
- Cell phone reimbursement
- Leave encashment
- Paid sick time
- Paid time off
Work Location: In person
