Job Purpose
The Purchase Assistant is responsible for supporting procurement activities by ensuring the timely purchase of materials, maintaining vendor relationships, processing purchase orders, and coordinating with internal departments to meet organizational requirements efficiently and cost-effectively.
Key Responsibilities:
Procurement & Purchasing
- Receive and process purchase requisitions from various departments.
- Obtain quotations from suppliers and prepare comparative statements.
- Create and issue Purchase Orders (POs) after approval.
- Follow up with suppliers for order confirmation and timely delivery.
- Coordinate material procurement as per production and project requirements.
- Monitor pending orders and ensure timely closure.
Vendor Management
- Communicate with existing and new vendors regarding pricing, availability, and delivery schedules.
- Maintain updated vendor records and supplier databases.
- Assist in vendor evaluation and development activities.
- Resolve supplier-related issues regarding quality, quantity, or delivery delays.
Documentation & Record Keeping
- Maintain purchase records, quotations, purchase orders, invoices, and delivery challans.
- Ensure all procurement documents are properly filed and updated.
- Prepare purchase reports and maintain procurement MIS data.
- Coordinate with the Accounts Department for invoice processing and payment follow-up.
Inventory Coordination
- Coordinate with the Stores Department to track stock levels.
- Ensure timely procurement to avoid material shortages.
- Assist in monitoring inventory movement and material requirements.
Qualifications
- Bachelor's Degree in Commerce, Business Administration, Supply Chain Management, or any related field.
- Diploma holders with relevant experience may also apply.
Experience
- 1 to 3 years of experience in Purchase, Procurement, or Supply Chain functions.
- Experience in construction, manufacturing, engineering, or industrial sectors will be preferred.
Required Skills
- Knowledge of procurement and purchasing processes.
- Proficiency in MS Excel, MS Word, and ERP software.
- Good communication and negotiation skills.
- Strong documentation and record-keeping abilities.
- Ability to work under deadlines and manage multiple priorities.
- Basic understanding of GST and commercial documentation.
Pay: ₹15,000.00 - ₹25,000.00 per month
Benefits:
Work Location: In person
