Profile:
We require a dedicated candidate who will be willing to relocate to our Pipavav location and work in the domain of Marine Operations diligently. The food and accommodation will be provided by the company at the site of work.
Key Responsibilities:
1. Day-to-Day Administrative Operations
- Oversee routine office operations to ensure smooth functioning across departments
- Coordinate with internal teams for operational requirements and administrative support
- Maintain records of office activities, assets, and documentation
- Manage scheduling, meetings, and internal coordination tasks
2. Compliance & Documentation
- Ensure adherence to company policies, legal regulations, and statutory requirements
- Maintain and update compliance records, licenses, and approvals
- Assist in preparing documents required for audits, inspections, and regulatory filings
3. Client & Vendor Communication
- Act as a point of contact for administrative communication with clients and vendors
- Handle email correspondence professionally and in a timely manner
- Coordinate with vendors for procurement, service delivery, and issue resolution
- Maintain updated records of vendor contracts, agreements, and communications
- Support negotiation follow-ups and documentation with external stakeholders
4. Drafting & Documentation
- Draft formal emails, letters, agreements, and administrative documents
- Prepare client proposals, vendor contracts, and internal communication documents
- Ensure accuracy, clarity, and professionalism in all written communication
- Maintain proper filing and version control of all documents
- Assist in creating reports, summaries, and administrative presentations
5. Coordination
- Act as the central point of coordination between Inventory, QA/QC, and HSE teams
- Ensure all departments are aligned with daily and weekly project plans
6. Monitoring & Tracking
- Track progress of tasks across all departments
- Maintain daily status reports on work completion, delays, and issues
7. Reporting & Visibility
- Consolidate updates from Inventory, QA/QC, and HSE teams
- Provide structured reports to senior/project management
8. Escalation & Decision Support
- Identify delays, risks, or gaps in execution
- Escalate critical issues and support quick decision-making
Core Responsibilities:
- Coordinate and align activities across Inventory, QA/QC, and HSE departments to ensure smooth project execution
- Monitor daily operations and track progress against defined timelines
- Collect, verify, and consolidate updates from all departments into structured reports
- Maintain real-time visibility of on-site activities, including task status and workforce movement
- Identify operational gaps, delays, or risks and escalate them to the project representative
- Ensure all teams adhere to defined processes, timelines, and reporting structures
- Act as the central communication link between site teams and project leadership
Job-type: Full-time/Permanent
Benefits: Food + Accommodation provided at site by the Company
Pay: ₹20,000.00 - ₹30,000.00 per month
Benefits:
Application Question(s):
- What is your current CTC?
- What is your notice period?
- Will you be willing to relocate (Pipavav Shipyard) at the site of work?
Work Location: In person
