Key Responsibilities:
1. Vendor Bill Management
- Track and maintain records of all vendor bills (taxi, hotel, bus, train, etc.)
- Verify bill details with bookings and approvals
- Coordinate with vendors for any discrepancies
- Maintain proper billing records for audit and accounts
2. Data Entry & Record Maintenance
- Enter all booking and billing details in Excel sheets
- Update transactions in company software/system on a regular basis
- Ensure all data is accurate and up to date
3. Email Handling & Booking Coordination
- Monitor and respond to emails related to travel bookings
- Process booking requests for bus, taxi, train, flights, and hotels
- Coordinate with vendors for availability, rates, and confirmations
- Ensure timely booking and share confirmations with concerned employees/departments
4. Vendor Coordination
- Communicate with travel vendors for bookings, rates, and services
- Follow up for confirmations, invoices, and required documents
- Maintain good working relationships with vendors
5. Documentation & Filing
- Maintain proper filing (physical & digital) of all travel-related documents
- Keep records of bookings, invoices, approvals, and correspondence
- Ensure documents are easily accessible for future reference and audits
6. Timely Communication
- Provide booking details and confirmations to concerned persons within deadlines
- Escalate issues or delays to seniors when required
7. Compliance & Process Adherence
- Follow company policies for travel booking and billing
- Ensure all processes are completed as per standard procedures.
Job Type: Full-time
Pay: Up to ₹500,000.00 per year
Benefits:
- Health insurance
- Paid sick time
- Provident Fund
Application Question(s):
- What is your current annual CTC?
- What is your expected annual CTC?
- What is your notice period?
Work Location: In person
