Position: Executive Assistant to Founder & CEO
Location: Kochi
Reporting To: Founder & CEO
Job Purpose
We are looking for a highly organized, intelligent, and execution-oriented professional to work closely with the Founder & CEO.
The role will be responsible for converting the CEO’s decisions and instructions into clear actions, assigning responsibilities, following up with teams, tracking progress, and ensuring timely completion.
Key Responsibilities
- Attend important meetings and discussions with the CEO and record key decisions and action points.
- Convert CEO instructions into clear tasks with owners, deliverables, and deadlines.
- Maintain and regularly update a centralized CEO Action Tracker.
- Follow up with BU Heads, Regional Heads, Department Heads, Factory Heads, and other responsible team members.
- Monitor progress and follow up before deadlines.
- Identify potential delays, bottlenecks, and deviations in advance.
- Escalate matters requiring CEO intervention.
- Ensure all assigned actions are followed through to complete closure.
- Prepare daily/periodic updates for the CEO covering:
- Completed actions
- Actions due
- Overdue items
- Major bottlenecks and deviations
- Decisions required from the CEO
- Coordinate cross-functional activities involving Sales, Projects, Design, Factory, Purchase, HR, Finance, IT, Marketing, Expansion, and other functions.
- Track the implementation of new systems, SOPs, ERP processes, and management decisions.
- Collect and consolidate reports and information required by the CEO.
- Support management reviews and important meetings.
- Maintain confidentiality of sensitive business, financial, employee, and management information.
- Travel to branches and factories when required for critical coordination and progress verification.
Candidate Profile
- Experience: 5–10 years of relevant professional experience.
- Experience in CEO/Founder’s Office, Business Operations, Project Management, Program Management, Management Consulting, Strategy & Operations, or a strong Executive Assistant role with operational responsibilities.
- Experience in multi-location organizations, manufacturing, interiors, construction, retail, or project-based businesses will be an advantage.
- Strong understanding of business processes and organizational structures.
- Excellent knowledge of Excel/Google Sheets.
- Familiarity with ERP systems, dashboards, task-management, and AI/productivity tools.
- Good written and verbal communication skills.
- Willingness to travel when required.
Key Skills & Personal Qualities
The candidate should be:
- Extremely strong in follow-up and execution.
- Highly organized and systematic.
- Quick to understand instructions.
- Able to manage multiple tasks simultaneously.
- Assertive and confident while following up with senior managers.
- Respectful and professional in communication.
- Deadline-oriented and responsible.
- Analytical and comfortable with numbers.
- Able to differentiate between urgent and important matters.
- Capable of identifying problems before they become delays.
- Calm under pressure and changing priorities.
- Highly trustworthy and confidential.
- Energetic and willing to take ownership.
- Comfortable working directly with a fast-moving entrepreneur/CEO.
Key Evaluation Areas
- Execution ability
- Ownership
- Follow-up discipline
- Problem-solving and intelligence
- Ability to work with senior management
- Ability to manage multiple priorities
The candidate should:
- Organize all instructions systematically.
- Categorize and prioritize tasks based on urgency and importance.
- Identify the responsible person/function for each task.
- Define clear deadlines and intermediate follow-up dates.
- Identify dependencies between tasks.
- Identify matters that require direct CEO involvement or decision-making.
- Explain how each task will be tracked until complete closure.
- Highlight potential delays, risks, and bottlenecks.
- Prepare a short CEO Update highlighting only the critical matters requiring the CEO’s attention or decision.
Pay: ₹75,000.00 - ₹95,000.00 per month
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
