We are looking for a proactive, organized, and detail-oriented Executive Coordinator to work directly with the Managing Director. This role offers hands-on exposure to real estate development and involves coordinating with internal teams, consultants, vendors, and business partners to ensure smooth execution of day-to-day operations.
Key Responsibilities
- Manage the Managing Director’s calendar, meetings, appointments, and travel schedule.
- Prepare meeting agendas, record minutes, and ensure timely follow-up on action items.
- Coordinate with architects, consultants, contractors, vendors, and internal departments.
- Maintain project trackers and monitor deadlines, approvals, quotations, and deliverables.
- Draft professional emails, letters, reports, presentations, and other business correspondence.
- Conduct research on market trends, competitors, consultants, suppliers, and industry developments.
- Organize and maintain digital records, documents, and business files.
- Assist in preparing reports, presentations, and management dashboards.
- Coordinate meetings, site visits, and business events.
- Follow up with stakeholders to ensure timely completion of assigned tasks.
- Support the Managing Director with administrative, operational, and strategic coordination activities.
- Identify opportunities to improve processes, documentation, and operational efficiency.
- Maintain confidentiality while handling sensitive business information.
Desired Skills
- Excellent communication skills in English and Hindi (Punjabi is an advantage).
- Strong organizational, planning, and time management skills.
- High attention to detail and ability to manage multiple tasks simultaneously.
- Proactive attitude with strong ownership and follow-up skills.
- Proficiency in Microsoft Excel, Word, and PowerPoint.
- Comfortable using AI productivity tools such as ChatGPT.
- Professional, dependable, and eager to learn.
Qualifications
- Bachelor’s degree in Business Administration, Commerce, Engineering, Architecture, or a related field.
- Freshers and candidates with up to 2 years of experience are welcome to apply.
- Prior exposure to real estate, construction, architecture, consulting, or project coordination will be an added advantage.
Pay: ₹18,000.00 - ₹40,000.00 per month
Work Location: In person
