Job Title
Facility Coordinator
Job Description Summary
Key Responsibilities
Facility operations: Oversee day-to-day functioning of office spaces, including maintenance, security, and housekeeping.
Vendor management: Coordinate with external service providers for cleaning, repairs, catering, and other facility-related services.
Space planning: Manage seating arrangements, office layouts, and ensure optimal use of space.
Health & safety compliance: Ensure adherence to safety regulations, fire drills, and emergency preparedness.
Inventory control: Track and manage office supplies, equipment, and consumables.
Budget monitoring: Assist in planning and controlling facility-related expenses.
Employee support: Act as the point of contact for staff regarding facility issues and resolve complaints promptly.
Skills & Qualifications
Organizational skills: Ability to multitask and prioritize effectively.
Communication skills: Strong interpersonal skills to liaise with employees and vendors.
Technical knowledge: Familiarity with building systems (HVAC, electrical, plumbing).
Problem-solving: Quick decision-making in emergencies or unexpected issues.
Experience: Prior work in facility management or administrative roles preferred.
Job Description
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Coordinate day-to-day facility activities including housekeeping, maintenance, and repairs
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Ensure workplace cleanliness, safety, and operational readiness
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Monitor office infrastructure such as HVAC, electrical systems, plumbing, and utilities
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Coordinate with external vendors for services like cleaning, security, cafeteria, and maintenance
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Track vendor performance and ensure service delivery meets agreed standards
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Manage service requests, contracts, and follow-ups
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Log and track facility-related issues and ensure timely resolution
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Conduct routine inspections to identify maintenance requirements
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Coordinate preventive maintenance schedules
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Manage seating arrangements, office moves, and workspace planning
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Maintain meeting rooms, common areas, and office equipment
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Support onboarding by arranging workstations and access
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Ensure compliance with workplace safety regulations and company policies
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Conduct safety checks and coordinate emergency drills
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Handle incident reporting and corrective actions
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Maintain facility records, reports, and logs
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Track expenses, invoices, and budgets related to facility operations
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Manage inventory of office supplies and equipment
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Act as the primary point of contact for facility-related queries
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Address employee concerns related to workspace, utilities, and services
INCO: “Cushman & Wakefield”
