Job Description — Executive Assistant, Real Estate
About the Role
We are looking for a highly organized, proactive, and professional Executive Assistant to support the senior leadership team of a growing real estate company. The ideal candidate will be responsible for managing the executive’s schedule, coordinating meetings, handling confidential information, and ensuring smooth communication across internal teams, clients, investors, and external stakeholders.
The candidate should have strong communication skills, excellent follow-up abilities, attention to detail, and an understanding of the real estate business.
Key Responsibilities
- Manage the CEO/MD’s calendar, appointments, meetings, and travel arrangements.
- Coordinate internal and external meetings with clients, investors, brokers, consultants, and business partners.
- Prepare meeting agendas, presentations, reports, minutes, and follow-up action items.
- Track important deadlines, commitments, and pending tasks and ensure timely follow-up.
- Handle confidential business and personal information with discretion.
- Coordinate with sales, marketing, finance, legal, projects, and operations teams.
- Assist leadership with real estate project-related documentation and reporting.
- Maintain organized records of property documents, agreements, correspondence, and reports.
- Prepare daily/weekly updates and management reports as required.
- Follow up with internal teams and external stakeholders on behalf of the executive.
- Assist in coordinating site visits, client meetings, property presentations, and business events.
- Manage emails, correspondence, and professional communication on behalf of the executive when required.
- Conduct basic research on properties, market trends, competitors, clients, and potential business opportunities.
- Support the executive in preparing presentations and business proposals.
- Ensure timely completion of assigned strategic and administrative tasks.
Requirements
- Bachelor’s degree in Business Administration, Management, Real Estate, or a related field.
- 3–6 years of experience as an Executive Assistant, Personal Assistant, Business Coordinator, or similar role.
- Experience in real estate, property development, construction, or a related industry is preferred.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Proficiency in MS Office/Google Workspace, especially Excel, Word, PowerPoint, and Outlook/Gmail.
- Strong follow-up and coordination skills.
- Ability to manage multiple priorities in a fast-paced environment.
- High level of professionalism, confidentiality, and discretion.
- Ability to interact confidently with senior executives, HNI clients, investors, and external stakeholders.
- Willingness to travel or accompany the executive when required.
Key Skills
Executive Coordination | Calendar Management | Stakeholder Management | Communication | Follow-up | Real Estate Coordination | Documentation | Reporting | MS Office | Time Management | Confidentiality | Problem Solving
Preferred Qualities
- Proactive and self-motivated.
- Highly detail-oriented and organized.
- Presentable and professional.
- Strong business acumen.
- Calm under pressure.
- Excellent relationship-management skills.
- Able to anticipate the executive’s requirements rather than simply respond to them.
Pay: ₹50,000.00 - ₹60,000.00 per month
Benefits:
Work Location: In person
