Job SummaryWe are seeking a professional and welcoming Front Office Assistant to act as the first point of contact for our organisation. You will handle core administrative tasks, greet visitors, and manage daily office communications—including emails and digital messaging—to ensure an efficient work environment.Key Responsibilities
- Visitor Greeting: Welcoming clients, candidates, and vendors warmly as they arrive.
- Visitor Logs: Issuing visitor badges and maintaining accurate digital or physical check-in sheets.
- Call Routing: Answering the main phone line, screening calls, and taking detailed messages.
- Email Management: Monitoring the general company inbox, drafting professional replies, and forwarding inquiries to correct teams.
- Message Coordination: Routing internal instant messages, updating staff notices, and taking precise written messages for offline colleagues.
- Mail Sorting: Receiving incoming letters, packages, and couriers, and distributing them to staff.
- Office Tidiness: Keeping the reception area, lobby, and primary meeting rooms neat and presentable.
- Meeting Support: Organizing meeting room calendars and preparing basic refreshments for executive guests.
- Data Entry: Assisting administrative teams with typing, scanning, photocopying, and filing documents.
Job Requirements
- Education: High school diploma or equivalent qualification required; an Associate degree is a plus.
- Experience: Proven experience in a front desk, customer service, or clerical role is preferred.
- Writing Skills: Strong command of grammar, spelling, and tone for drafting professional emails and internal memos.
- Tech Skills: Proficiency in Microsoft Office (Word, Excel, Outlook), email clients, and workplace chat apps (e.g., Slack or Teams).
- Soft Skills: Excellent interpersonal skills, a positive attitude, and professional dressing habits.
- Attributes: High punctuality, strong organizational skills, and the ability to maintain workplace confidentiality. [1]
Pay: ₹15,000.00 - ₹25,000.00 per month
Work Location: In person
