We are looking for a proactive and detail-oriented HR Operations & Administration Executive with 1–3 years of experience to support and manage day-to-day HR operations and administrative functions. The ideal candidate will be responsible for employee lifecycle management, HR documentation, payroll coordination, HR reporting and analytics, performance management support, statutory compliance, and office administration while ensuring operational efficiency and a positive employee experience.
Key ResponsibilitiesHR Operations
- Manage the complete employee lifecycle, including onboarding, confirmation, transfers, promotions, and exit formalities.
- Maintain and update employee records, HRMS, and personnel files with complete accuracy and confidentiality.
- Prepare appointment letters, employment contracts, confirmation letters, experience letters, and other HR documentation.
- Coordinate employee induction and orientation programs.
- Monitor attendance, leave management, and maintain accurate HR records.
- Coordinate payroll inputs with the Finance/Payroll team to ensure timely salary processing.
- Respond to employee queries related to HR policies, attendance, leave, benefits, and HR procedures.
- Assist in recruitment activities, including interview scheduling, candidate coordination, and onboarding documentation.
- Generate HR reports and dashboards, including headcount, attendance, attrition, leave, recruitment, payroll inputs, and other HR metrics.
- Prepare periodic MIS reports and analyze HR data to support management decision-making.
- Support the performance management process by coordinating appraisal cycles, tracking goal completion, maintaining performance records, and preparing performance analysis reports.
- Support employee engagement initiatives, HR programs, and organizational events.
HR Compliance
- Ensure HR documentation complies with company policies and applicable labor laws.
- Maintain statutory records and support internal and external HR audits.
- Ensure timely completion and maintenance of employee documentation and compliance records.
Administration
- Manage day-to-day office administration and facility operations.
- Coordinate with vendors for housekeeping, security, maintenance, travel, and office supplies.
- Maintain office assets, inventory, and procurement records.
- Coordinate meetings, travel arrangements, and employee events.
- Ensure the office environment is safe, organized, and well-maintained.
Qualifications
Experience
- 1–3 years of relevant experience in HR Operations, HR Administration, or General HR.
- Experience with HRMS, payroll coordination, HR reporting/MIS, and office administration is preferred.
Required Skills
- Good understanding of HR operations and employee lifecycle management.
- Knowledge of labor laws, statutory compliance, and HR best practices.
- Experience in preparing HR reports, MIS, and performance analytics.
- Proficiency in Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, basic formulas), Word, and PowerPoint.
- Hands-on experience with HRMS/ERP systems.
- Strong analytical, organizational, and problem-solving skills.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive employee information.
- Strong attention to detail and ability to manage multiple priorities.
Key Competencies
- HR Operations Excellence
- Data Analysis and Reporting
- Performance Management Support
- Communication and Interpersonal Skills
- Planning and Organization
- Attention to Detail
- Time Management
- Team Collaboration
- Accountability and Integrity
- Adaptability and Learning Agility
Ability to commute/relocate:
- Kadavanthara, Kochi, Kerala: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):
- How many years of relevant work experience do you have?
Work Location: In person
