Job Description – Personal Secretary (FMCG Company)
Position:
Personal Secretary to Director/Managing Director
Department:
Administration / Executive Office
Industry:
FMCG (Fast-Moving Consumer Goods)
Location:
Reporting To:
Managing Director / Executive Director
Job Summary:
The Personal Secretary will provide comprehensive administrative and secretarial support to the Director/Managing Director, ensuring smooth coordination of daily activities, effective communication, schedule management, and confidentiality in handling business matters related to the FMCG operations.
Key Responsibilities:
- Manage and maintain the Director's calendar, appointments, meetings, and travel schedules.
- Coordinate internal and external meetings, prepare agendas, and record minutes of meetings (MOM).
- Screen, prioritize, and respond to emails, phone calls, and correspondence on behalf of the Director.
- Prepare presentations, reports, business documents, and official letters as required.
- Coordinate with various departments including Sales, Marketing, Finance, HR, Supply Chain, and Manufacturing for timely updates and action items.
- Follow up with regional teams, distributors, and other stakeholders on pending tasks and management directives.
- Arrange domestic and international travel bookings, accommodation, and itinerary planning.
- Maintain confidential records, agreements, and important company documents.
- Track deadlines, commitments, and ensure timely completion of assigned tasks.
- Organize meetings, conferences, and business events for senior management.
- Assist in preparing MIS reports, sales review presentations, and management dashboards.
- Handle reimbursement claims, expense statements, and other administrative requirements of the Director.
- Ensure proper filing and document management, both physical and electronic.
- Coordinate with external agencies, consultants, vendors, and government authorities whenever required.
- Perform any other duties assigned by the management from time to time.
Required Qualifications:
- Bachelor's Degree in Business Administration, Commerce, or any relevant discipline.
- Certification in Secretarial Practice or Executive Assistance will be an added advantage.
Experience:
- 1-3years of experience as a Personal Secretary, Executive Assistant, or similar role.
- Prior experience in an FMCG company will be preferred.
Required Skills & Competencies:
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to maintain a high level of confidentiality and professionalism.
- Strong follow-up and coordination skills.
- Attention to detail and problem-solving mindset.
- Ability to work under pressure and manage multiple priorities.
- Good interpersonal and stakeholder management skills.
Preferred Attributes:
- Presentable personality with professional etiquette.
- Flexible to travel as per business requirements.
- Ability to handle sensitive information with discretion.
- Proactive approach and ability to anticipate executive needs.
Contact Number - 9599379848
Pay: ₹20,000.00 - ₹25,000.00 per month
Work Location: In person
