Location: Goa
Department: Administration
Reporting To: HR / Admin Manager
Employment Type: Full-time
Role Overview
We are looking for a well-organised, proactive, and presentable Admin & Front Desk Executive to manage front-desk operations and provide day-to-day administrative support. The role will be responsible for creating a professional first point of contact for visitors and employees while ensuring smooth office administration and coordination.
Key Responsibilities1. Front Desk & Reception
- Manage the reception area and ensure it is maintained in a professional and welcoming manner.
- Greet and assist visitors, clients, candidates, and vendors.
- Handle incoming calls, messages, and general enquiries and direct them to the appropriate person.
- Maintain visitor records and coordinate visitor access with the relevant teams.
- Receive and manage courier, parcels, and incoming documents.
- Coordinate outgoing couriers and maintain courier records.
- Assist candidates and visitors during interviews, meetings, and appointments.
2. Office Administration
- Manage day-to-day administrative activities and ensure smooth functioning of the office.
- Coordinate office supplies, stationery, pantry requirements, and other administrative needs.
- Maintain records of office assets, supplies, and consumables.
- Monitor stock levels and raise purchase requirements when needed.
- Coordinate with housekeeping, security, maintenance, pest control, and other service providers.
- Follow up with vendors and service providers for routine office requirements.
- Maintain administrative bills, invoices, quotations, and supporting documents.
- Assist with office maintenance and ensure issues are reported and resolved on time.
3. Employee Support
- Support employees with routine administrative requirements.
- Coordinate meeting rooms, internal meetings, and office arrangements.
- Assist HR with employee documentation, joining formalities, and other administrative activities when required.
- Support employee engagement activities, celebrations, and office events.
- Maintain confidentiality of employee and company information.
4. Coordination & Record Keeping
- Maintain proper records of visitors, couriers, vendors, office supplies, and administrative expenses.
- Prepare basic administrative reports and trackers.
- Coordinate with HR, Accounts, IT, and other departments for administrative requirements.
- Ensure timely follow-up and closure of pending administrative tasks.
- Maintain proper filing and documentation of administrative records.
5. General Responsibilities
- Ensure the reception and common areas are clean, organised, and presentable.
- Identify administrative gaps and proactively suggest improvements.
- Support management and HR with ad-hoc administrative requirements.
- Ensure company policies and administrative procedures are followed.
- Handle sensitive information with discretion and professionalism.
Key Skills & Competencies
- Good communication and interpersonal skills.
- Professional and presentable personality.
- Strong organisational and coordination skills.
- Ability to multitask and manage priorities.
- Proactive approach with good follow-up skills.
- Basic knowledge of MS Office / Google Workspace.
- Good documentation and record-keeping skills.
- Vendor and service-provider coordination skills.
- Ability to handle visitors, employees, and external stakeholders professionally.
- Strong attention to detail.
Experience & Qualification
- Graduate in any discipline.
- 2–5 years of experience in administration, front desk, reception, office coordination, or a similar role.
- Experience in a manufacturing, corporate, hospitality, or service environment will be an advantage.
Key Performance Indicators (KPIs)
- Smooth and professional front-desk operations.
- Timely closure of administrative requirements.
- Availability of office supplies and essential services.
- Accurate maintenance of administrative records and trackers.
- Timely coordination with vendors and service providers.
- Professional handling of visitors, calls, and employee requests.
- Overall cleanliness, organisation, and upkeep of the office.
Pay: ₹22,000.00 - ₹30,000.00 per month
Benefits:
Work Location: In person
