Personal Assistant to Founder/CEO, Neutrino Veda
Location: Mulund West - Mumbai 400080
Job Type: Full-time
Reports To: Founder & CEO
About Neutrino Veda
At Neutrino Veda, we stand at the convergence of ancient Vedic wisdom and the cutting-edge science of quantum physics. Our mission is to harness the potential of the universe’s most abundant particle the neutrino to facilitate a new paradigm of human well-being. By combining the profound understanding of consciousness from the Vedas with the principles of quantum physics, we help individuals identify and correct deep-seated misalignments to restore the natural flow of wealth, health, relationships, and purpose .
We are not just a company; we are a movement. We operate at the intersection of science, spirituality, and technology, building a community dedicated to authentic transformation. This demands a team that is not only highly capable but also deeply aligned with our mission and values.
The Opportunity
We are seeking a highly organized, proactive, and discreet Personal Assistant to serve as the operational right hand to our Founder/CEO. This is not a standard administrative role. You will be the executive's trusted strategic partner, responsible for managing both professional and personal priorities to create maximum leverage and harmony in the CEO’s life.
As the PA to the Founder, you will be the operational backbone that ensures nothing falls through the cracks, allowing the CEO to focus on strategic vision, partnership development, and community-building . You will handle a diverse range of responsibilities with impeccable judgment, confidentiality, and a proactive, solutions-oriented approach.
Responsibilities
Executive & Business Support
- Calendar & Time Architecture: Manage and protect the CEO's complex and dynamic schedule, coordinating appointments, high-level meetings, and calls across multiple time zones . Weekly planning reviews and daily prioritization to eliminate friction and prevent conflicts .
- Inbox & Communication Management: Monitor, triage, and manage the CEO's email inbox, flagging urgent items and drafting thoughtful correspondence . Act as a primary point of contact with key stakeholders, managing communications with professionalism and diplomacy.
- Meeting & Event Coordination: Prepare concise briefing documents, agendas, and materials for all meetings and events. Coordinate logistics for in-person meetings, board meetings, and company retreats .
- Travel & Logistics: Arrange complex, end-to-end travel itineraries (flights, accommodations, ground transport) for both business and personal travel, ensuring seamless, stress-free execution .
- Project & Operations Support: Assist with various operational and project-based tasks, including research, document preparation, and tracking action items from leadership meetings .
Personal & Lifestyle Management
- Household & Family Operations: Coordinate family schedules, appointments, and logistics. This may include managing household staff, overseeing contractors, and handling personal errands .
- Personal Errands & Coordination: Manage high-touch personal details, such as gift coordination, personal appointments (medical, etc.), and special requests for the CEO .
- Financial Administration: Coordinate with tax attorneys, bookkeepers, and accountants to assist with bill pay, expense tracking, and ensuring key financial deadlines are met .
The Neutrino Veda Ambassador
- Cultural Alignment: Embody the values and spirit of Neutrino Veda in every interaction, reflecting a blend of professionalism, mindfulness, and a commitment to holistic well-being.
- High EQ: Navigate relationships with a wide array of stakeholders—from investors and partners to the global community—with emotional intelligence and grace .
Who You Are
- A "Swiss Army Knife": You are a versatile, resourceful problem-solver. No task is too big or too small for you . You thrive in a fast-moving, dynamic environment .
- Hyper-Organized: You are a master of systematization and processes. You can manage and track multiple high-level projects simultaneously, prioritizing and reprioritizing as needed .
- Proactive Partner: You anticipate needs before they are expressed. You look ahead, think strategically, and take initiative to get ahead of the game .
- Digitally Fluent: You are highly proficient with modern productivity tools (e.g., Google Workspace, Notion, Slack, Calendly). You are comfortable using AI to increase efficiency and are an excellent digital note-taker, creating organized, searchable, and actionable information .
- Discreet & Diplomatic: You possess impeccable judgment and high integrity when handling highly confidential and sensitive information .
- Naturally Prioritizing: You process information quickly and synthesize competing priorities with clarity and calmness .
- Extremely Coachable: You are energized by constructive feedback and are always eager to learn and grow .
Qualifications
- Experience: 3-7+ years of experience as a Personal Assistant, Executive Assistant, or similar role supporting a Founder, CEO, or other C-suite executive .
- Education: Bachelor's degree preferred .
- Technical Skills: Advanced proficiency with Google Workspace, Slack, Notion (or similar project management tools), and AI productivity tools .
- Soft Skills: Exceptional written and verbal communication skills, strong organizational skills, attention to detail, and the ability to remain calm under pressure .
To Apply
Please submit your resume and a cover letter explaining why you are the ideal candidate for this unique role. In your cover letter, please describe how you connect with the mission of Neutrino Veda and provide an example of a time you anticipated a problem before it arose and solved it proactively for a leader.
Salary: 20k to 50k - Commensurate with experience .
Benefits: Competitive benefits package offered .
Working Style: This role in-person on location, and may require occasional availability outside of standard business hours .
Neutrino Veda is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all.
Pay: ₹20,000.00 - ₹50,000.00 per month
Benefits:
- Cell phone reimbursement
- Food provided
- Provident Fund
Work Location: In person
