Job Title:
Personal Assistant (PA) to Director
Location:
Gandhinagar
Experience: Minimum 2 Years
Education:
MBA or any relevant Bachelor's/Master's Degree
Job Summary:
We are seeking a smart, proactive, and highly organized Personal Assistant (PA) to Director / Management to provide comprehensive executive and administrative support. The ideal candidate should possess exceptional written and verbal communication skills, excellent coordination abilities, and the capability to manage multiple priorities while maintaining strict confidentiality. The role requires close coordination with various departments to ensure timely execution of the Director's assignments and organizational objectives.
Key Responsibilities
- Manage and maintain the Director's daily schedule, appointments, meetings, and follow-ups.
- Coordinate with all internal departments to ensure timely completion of tasks assigned by the Director.
- Assist the Director in handling important business assignments and strategic initiatives.
- Prepare daily, weekly, and monthly reports, MIS reports, and business summaries.
- Develop professional presentations (PPTs) for meetings, reviews, and management discussions.
- Maintain records of meetings, prepare Minutes of Meeting (MoM), and ensure timely follow-up on action items.
- Provide regular updates to the Director regarding meeting schedules, project progress, and pending tasks.
- Draft and manage professional emails, official correspondence, and business documents.
- Coordinate with clients, vendors, and internal stakeholders on behalf of the Director.
- Handle confidential documents and sensitive information with the highest level of discretion.
- Organize meetings, presentations, business reviews, and travel arrangements as required.
- Track deadlines, monitor progress of assigned work, and ensure timely completion.
- Support the Director in day-to-day administrative and operational activities.
Required Skills
- Excellent written and verbal communication skills.
- Strong interpersonal and professional communication abilities.
- Excellent report preparation and documentation skills.
- Advanced proficiency in Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, formulas, charts, data analysis).
- Strong PowerPoint (PPT) presentation and presentation design skills.
- Good knowledge of MS Word and Outlook.
- Strong analytical and problem-solving skills.
- Excellent coordination and follow-up skills.
Pay: ₹20,000.00 - ₹30,000.00 per month
Work Location: In person
