ADMIN OFFICER – SCHOOL
Location: Ludhiana
Industry: Education / School
Department: Administration
Experience: 5–8 Years
Employment Type: Full Time
Job Summary
We are looking for an experienced and organised Admin Officer to oversee the day-to-day administrative operations of the school and ensure a safe, efficient, well-maintained and professionally managed school environment.
Key Responsibilities
- Manage the day-to-day administrative operations of the school.
- Coordinate with the Principal, Academic Team, HR, Accounts, Security, Transport, Housekeeping and other departments.
- Supervise administrative and support staff, including housekeeping, security, maintenance and other outsourced staff.
- Manage school infrastructure, facilities, furniture, equipment and general maintenance.
- Coordinate repair, maintenance and upkeep of classrooms, offices, laboratories, common areas, washrooms and campus facilities.
- Monitor cleanliness, hygiene, sanitation and overall campus upkeep.
- Manage vendors, contractors and service providers and monitor their performance.
- Coordinate procurement of stationery, housekeeping materials, office supplies and other administrative requirements.
- Maintain inventory and stock records and ensure timely replenishment.
- Monitor security arrangements, visitor management and access control in coordination with the Security Team.
- Coordinate fire safety, emergency preparedness and other campus safety measures.
- Maintain records relating to AMC, maintenance, equipment, vendors and statutory/administrative documents.
- Coordinate school events, meetings, functions, workshops and other programmes from an administrative perspective.
- Ensure timely arrangements for seating, logistics, infrastructure and other requirements for school events.
- Handle administrative complaints and ensure timely resolution.
- Monitor electricity, water, sanitation, housekeeping and other essential services.
- Ensure proper functioning and maintenance of school equipment and facilities.
- Coordinate with Transport and other departments for smooth day-to-day school operations.
- Prepare administrative reports, MIS and records for management.
- Ensure compliance with school policies, safety procedures and administrative protocols.
- Handle emergencies and coordinate immediate corrective action whenever required.
Candidate Profile
- Graduate/Postgraduate in any discipline; qualification in Administration, Management or related field will be an advantage.
- 5–8 years of relevant experience, preferably in a school, educational institution, corporate office or large organisation.
- Experience in managing support staff, vendors, facilities and day-to-day administration.
- Strong knowledge of facility and vendor management.
- Good communication, coordination and negotiation skills.
- Strong organisational and problem-solving abilities.
- Proficiency in MS Office/ERP and administrative record management.
- Ability to manage multiple responsibilities and work under pressure.
- Strong sense of responsibility towards school safety, discipline and smooth operations.
Key Skills
School Administration | Facility Management | Vendor Management | Staff Supervision | Procurement | Inventory Management | Maintenance | Security Coordination | Event Coordination | Safety & Compliance | MIS Reporting | Documentation | Team Management
Pay: ₹25,000.00 - ₹35,000.00 per month
Work Location: In person
