Job Summary:
The Event Admin Executive will be responsible for providing administrative and operational support to the Events team. The role involves coordinating event documentation, maintaining records, assisting in vendor and client communication, preparing reports, and ensuring smooth day-to-day administrative activities for event planning and execution.
Key Responsibilities:
1.Event Administration :
Prepare and maintain event files, checklists, and documentation. Coordinate with the Sales, Wedding Planning, Production, and Accounts teams.
Update and maintain event calendars and schedules.
Assist in preparing quotations, work orders, purchase requests, and event reports.
Ensure all event documents are properly organized and archived.
2.Coordination :
Coordinate with vendors, suppliers, and internal teams regarding event requirements. Follow up on approvals, bookings, payments, and pending tasks. Support the Operations team in planning and execution activities.
3.MIS & Reporting:
Maintain daily, weekly, and monthly MIS reports. Update CRM and lead management records. Track event status and prepare management reports. Maintain databases of clients, vendors, and event inventories.
4.Documentation & Compliance:
Maintain contracts, agreements, invoices, and purchase orders.
Ensure proper filing of event-related documents.
Maintain confidentiality of company data and client information.
5.Qualifications:
Bachelor's Degree in Business Administration, Commerce, Event Management, or related field. Freshers may apply; relevant experience is an added advantage.
6.Experience Preferred:
1–3 years in Administration, Event Management, Operations, or Office Coordination.Skills Required Excellent communication and coordination skills.
Good knowledge of MS Office (Excel, Word, PowerPoint).
Strong organizational and time management abilities.
Ability to multitask and work under deadlines.
Professional attitude and attention to detail.
7.Working Hours :
Standard office hours as per Company policy.
Additional hours may be required based on event schedules and business requirements.
Pay: ₹20,000.00 - ₹22,000.00 per month
Benefits:
- Cell phone reimbursement
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
