Key ResponsibilitiesA. Reception & Front Office
- Welcome visitors, customers, vendors, and guests professionally.
- Maintain the Visitor Register and issue visitor passes as per company policy.
- Inform the concerned department about visitor arrivals.
- Attend and transfer incoming telephone calls.
- Record important messages and forward them to the concerned person.
- Maintain cleanliness and discipline at the reception area.
- Receive and dispatch couriers, parcels, and official documents.
- Coordinate meeting room bookings and refreshments for visitors.
B. Cash Handling
- Receive cash payments from customers and issue receipts.
- Make authorized cash payments as per company policy.
- Maintain the Daily Cash Book accurately.
- Prepare daily cash reports and submit them to the Accounts Department.
- Ensure proper documentation for all cash receipts and payments.
- Maintain petty cash records.
- Deposit cash into the bank as instructed by management.
- Reconcile physical cash with cash book at the end of each working day.
- Immediately report any cash discrepancies to management.
C. Administrative Work
- Maintain inward and outward correspondence registers.
- File invoices, vouchers, receipts, and other office documents.
- Assist HR in maintaining employee attendance records when required.
- Maintain office stationery records and coordinate procurement requirements.
- Support management with administrative tasks as assigned.
D. Record Maintenance
- Visitor Register
- Courier Register
- Cash Receipt Register
- Cash Payment Register
- Petty Cash Register
- Bank Deposit Register
- Daily Cash Book
- Telephone Message Register
Required Qualifications
- Graduate (B.Com / BBA / BA or equivalent preferred).
- Basic knowledge of accounting.
- Computer proficiency (MS Word, Excel, Email).
- Knowledge of Tally or accounting software will be an added advantage.
Experience
- 1–3 years of experience as a Receptionist, Cashier, or Front Office Executive.
- Freshers with good communication skills may also be considered.
Required Skills
- Excellent communication and interpersonal skills.
- Pleasant personality with professional appearance.
- Strong numerical and cash-handling skills.
- Good organizational and record-keeping ability.
- Time management and multitasking skills.
- Honest, trustworthy, and detail-oriented.
- Ability to maintain confidentiality.
Working Hours
- As per company policy.
- Additional hours may be required during business requirements.
Performance Indicators (KPIs)
- Accuracy in cash handling and reporting.
- Zero cash shortages or excess.
- Professional handling of visitors and phone calls.
- Timely maintenance of registers and records.
- Proper filing and documentation.
- Customer and visitor satisfaction.
- Compliance with company policies and procedures.
Rules & Responsibilities
- Maintain strict confidentiality of company information.
- Always behave professionally with visitors and employees.
- Do not leave the cash counter unattended without authorization.
- Ensure all cash transactions are supported by valid documents.
- Follow company discipline, attendance, and dress code policies.
- Perform any additional duties assigned by management from time to time.
Pay: ₹12,000.00 - ₹15,000.00 per month
Work Location: In person
