Transformer Dispatch Executive – Job Description
Job Title: Transformer Dispatch Executive
Department: Logistics / Dispatch / Operations
Location: Taloja
Reports To: Dispatch Manager / Operations Manager
Job Summary
The Transformer Dispatch Executive is responsible for planning, coordinating, and monitoring the dispatch of transformers and related equipment to customers, project sites, and warehouses. The role ensures timely delivery, proper documentation, transportation coordination, and compliance with safety and quality standards.
Key Responsibilities
- Coordinate daily dispatch activities for transformers and electrical equipment.
- Prepare dispatch schedules based on production completion and customer delivery requirements.
- Generate and maintain dispatch documentation, including delivery challans, invoices, e-way bills, transport permits, and shipment records.
- Liaise with transporters, logistics providers, warehouses, and customers to ensure timely deliveries.
- Monitor shipment status and provide regular updates to internal teams and customers.
- Verify packaging, loading, and unloading activities to ensure safe transportation of transformers.
- Maintain dispatch registers, inventory records, and logistics reports.
- Resolve delivery-related issues, delays, damages, or discrepancies.
- Ensure compliance with company policies, transportation regulations, and safety standards.
- Coordinate with production, quality, stores, and sales departments for smooth dispatch operations.
- Track transportation costs and assist in logistics cost optimization.
Required Qualifications
- Bachelor's Degree / Diploma in Logistics, Supply Chain Management, Business Administration, Engineering, or a related field.
- 2–5 years of experience in dispatch, logistics, warehouse operations, or transformer/manufacturing industry.
- Knowledge of transportation documentation and dispatch procedures.
- Proficiency in MS Excel, ERP systems, and inventory management software.
- Understanding of e-way bills, GST documentation, and logistics processes.
Required Skills
- Strong organizational and planning abilities.
- Excellent communication and coordination skills.
- Attention to detail and documentation accuracy.
- Problem-solving and decision-making skills.
- Ability to work under deadlines and manage multiple dispatch schedules.
- Knowledge of transformer handling, loading, and transportation requirements is preferred.
Key Performance Indicators (KPIs)
- On-time dispatch rate.
- Delivery accuracy.
- Documentation compliance.
- Transportation cost efficiency.
- Customer satisfaction regarding delivery timelines.
- Reduction in dispatch-related errors and delays.
Preferred Industry Experience
- Transformer Manufacturing
- Electrical Equipment Manufacturing
- Power Distribution Equipment
- Engineering and Industrial Manufacturing
Employment Type: Full-Time
Experience Required: 2–5 Years (can be adjusted based on company requirements)
Salary Range: As per company standards and candidate experience.
Interested candidates can send their CV mentioning "Dispatch Executive" to:
Contact: Gokula – 9082215477
Pay: ₹25,000.00 - ₹28,000.00 per month
Benefits:
- Leave encashment
- Paid sick time
- Provident Fund
Work Location: In person
