Job Description – Assistant Manager – (Inward & Outward Operations)
Experience: 8–10 Years
Location: Bengaluru/Gurugram
Qualification
- MBA (Finance) / M.Com / B.Com
- Experience in Manufacturing, Renewable Energy, Electronics, Engineering, or Import-Export industries preferred.
Job Purpose:
The Assistant Manager will be responsible for managing end-to-end inward and outward accounting operations, import and export processes, inventory accounting, SAP transactions, statutory compliance, and process controls. The role requires close coordination with Procurement, Warehouse, Logistics, Sales, Customs, and Corporate Finance to ensure accurate accounting, regulatory compliance, and timely business operations.
Key Responsibilities
Inward Operations
- Manage end-to-end inward accounting processes from Purchase Order to Goods Receipt (GRN).
- Ensure timely and accurate GRN postings in SAP.
- Review supplier invoices, purchase orders, delivery documents, and tax compliance before accounting.
- Monitor pending GRNs and coordinate with Procurement, Warehouse, and Quality teams for timely closure.
- Resolve quantity, pricing, and tax discrepancies.
- Ensure proper accounting of domestic and imported purchases.
- Monitor blocked invoices and facilitate timely resolution.
Import Operations
- Manage accounting for all import transactions.
- Verify Commercial Invoice, Packing List, Bill of Entry, Bill of Lading/Airway Bill, and customs documents.
- Ensure accurate accounting of Customs Duty, IGST, Freight, Insurance, and other landed costs.
- Coordinate with Customs Brokers, Freight Forwarders, and Logistics teams for smooth customs clearance.
- Reconcile Bill of Entry with SAP and GST records.
- Ensure compliance with FEMA, Customs, DGFT, and RBI requirements.
- Monitor shipment status and resolve documentation issues.
Outward Billing
- Supervise customer billing through SAP.
- Ensure correct pricing, GST, HSN codes, TCS applicability, and customer master data.
- Monitor e-Invoice and e-Way Bill generation.
- Ensure timely billing for all dispatches.
- Review debit notes, credit notes, and billing adjustments.
- Coordinate with Sales and Logistics for dispatch-related billing issues.
Export Operations
- Manage end-to-end export documentation and accounting.
- Verify Export Commercial Invoice, Packing List, Shipping Bill, Bill of Lading, LUT/Bond documentation, and other export documents.
- Coordinate with CHA, Freight Forwarders, and Logistics teams.
- Ensure compliance with Customs, GST, DGFT, and RBI regulations.
- Monitor export realization and maintain complete documentation for audit purposes.
Inventory Management
- Monitor inventory accounting and valuation in SAP.
- Ensure accurate stock movement postings and inventory reconciliations.
- Review inventory ageing, slow-moving, damaged, and obsolete inventory.
- Coordinate monthly, quarterly, and annual physical stock verification.
- Review inventory adjustments, scrap accounting, and inventory controls.
- Support cost audit, statutory audit, and internal audit activities.
SAP & Process Management
- Ensure accurate SAP transactions related to MM, SD, and FI modules.
- Monitor master data accuracy.
- Support month-end and year-end financial closing.
- Generate MIS reports related to inventory, inward, outward, imports, and exports.
- Identify opportunities for automation and process improvements.
- Coordinate with SAP support teams for issue resolution and system enhancements.
Compliance & Controls
- Ensure compliance with GST, Customs, Income Tax, Companies Act, and internal policies.
- Review HSN/SAC classifications and TDS/TCS applicability.
- Maintain complete documentation for statutory, internal, GST, and customs audits.
- Strengthen internal controls and ensure adherence to SOPs.
- Ensure timely submission of information for audits and regulatory authorities.
Team & Stakeholder Management
- Lead and mentor finance executives handling inward and outward operations.
- Coordinate with Procurement, Warehouse, Logistics, Sales, Supply Chain, and Corporate Finance teams.
- Support implementation of finance policies and process improvements.
- Escalate critical operational issues and drive timely resolution.
Key Performance Indicators (KPIs)
- Timely GRN posting and invoice processing.
- Accurate import and export accounting.
- Error-free customer billing.
- Inventory reconciliation accuracy.
- Timely month-end closing.
- Compliance with GST, Customs, and statutory requirements.
- Reduction in process delays and audit observations.
- Successful implementation of process improvements and SAP enhancements.
Technical Skills
- Strong knowledge of SAP (MM, SD, FI/CO).
- Advanced Microsoft Excel.
- Import and Export documentation.
- Inventory accounting and reconciliation.
- GST, Customs, FEMA, and DGFT regulations.
- E-Invoicing and e-Way Bill processes.
- Financial reporting and MIS.
Competencies
- Strong analytical and problem-solving skills.
- Leadership and team management.
- Cross-functional stakeholder management.
- Process improvement and internal controls.
- Excellent communication and presentation skills.
- Ability to manage multiple priorities and meet deadlines.
- High level of integrity and attention to detail.
Preferred Candidate Profile
- 8–10 years of experience in manufacturing or import-export finance.
- Hands-on experience in SAP-based finance operations.
- Strong understanding of inventory accounting, imports, exports, GST, customs, and financial controls.
- Experience in leading teams and driving process improvements.
- Ability to work in a fast-paced, cross-functional environment with strong ownership and accountability.
Pay: ₹482,433.76 - ₹1,602,065.24 per year
Benefits:
- Commuter assistance
- Flexible schedule
- Health insurance
- Leave encashment
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund
- Work from home
Application Question(s):
- Are you from Gurugram/Delhi city?
- What is your overall experience level?
- What is your CCTC?
- What is your ECTC?
- How soon you can join (In days)?
- Do you've hands on experience in these skills: , Import & Export, Inventory accounting & reconciliation, GST, Customs, FEMA & DGFT regulation, E-Invoicing & e-Way Bill processes documentation?
Experience:
- SAP, MIS: 2 years (Required)
Work Location: In person
