A Secretary to the Managing Director (MD) serves as the primary liaison between the MD and internal/external stakeholders. They manage complex calendars, coordinate high-level meetings, and handle confidential correspondence. This role requires extreme discretion, strong organizational skills, and the ability to operate under tight deadlines.
Core Responsibilities
- Calendar Management: Plan and schedule appointments, board meetings, and daily engagements, resolving scheduling conflicts proactively.
- Communication Handling: Screen phone calls, manage email correspondence, and draft official letters or memos on behalf of the MD.
- Meeting Coordination: Prepare meeting agendas, reserve conference rooms, take accurate meeting minutes, and track action items to ensure completion.
- Travel Logistics: Arrange domestic and international travel itineraries, including flights, hotel bookings, and visa processing.
- Information & Reporting: Prepare business reports, presentations, and MIS data for management reviews.
- Gatekeeping: Act as the first point of contact for the MD, directing inquiries to the appropriate department.
- Confidentiality: Maintain absolute discretion regarding company strategy, financial data, and sensitive personnel matters.
Key Qualifications & Skills
- Education: Bachelor’s degree in Business Administration, Management, or a related field.
- Experience: 3–5 years of proven administrative or secretarial experience, preferably supporting C-suite executives.
- Technical Skills: Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Soft Skills: Exceptional verbal and written communication skills, high attention to detail, and problem-solving abilities.
- Work Location Rushikonda, Visakhapatnam
Pay: ₹25,000.00 - ₹35,000.00 per month
Work Location: In person
