Designation: Office Administrator
Location: Puducherry
Reporting To: Management / HR & Administration
Job Summary
We are looking for a responsible and organized Office Administrator to manage day-to-day office administration, documentation, coordination, employee support, and general office activities efficiently.
Key Responsibilities
- Manage daily office administration and ensure smooth office operations.
- Maintain office records, files, registers, and important documents.
- Handle incoming and outgoing correspondence, calls, emails, and courier activities.
- Coordinate with employees, vendors, visitors, and external parties.
- Maintain attendance, leave records, and other administrative records.
- Support HR activities such as onboarding documentation, employee records, and general coordination.
- Prepare letters, notices, reports, and other administrative documents.
- Monitor office supplies, stationery, housekeeping, and other requirements.
- Coordinate meetings, appointments, travel arrangements, and other office requirements.
- Maintain confidentiality of company and employee information.
- Follow company policies, procedures, and documentation standards.
- Perform other administrative duties assigned by management.
Required Skills & Qualifications
- Any Degree / Diploma in Administration, HR, Commerce, or a related field.
- 1–3 years of experience in office administration or a similar role.
- Good communication and interpersonal skills.
- Good knowledge of MS Office (Word, Excel, PowerPoint).
- Strong documentation and record-keeping skills.
- Good organizational and time-management skills.
- Ability to coordinate multiple tasks and meet deadlines.
- Professional attitude, discipline, and attention to detail.
Preferred Skills
- Basic knowledge of HR and office administration processes.
- Experience in maintaining employee and company records.
- Good knowledge of Excel and report preparation.
- Ability to work independently as well as coordinate with different departments.
Key Performance Areas (KPA)
- Timely completion of administrative activities.
- Accuracy and proper maintenance of records.
- Effective coordination with employees and departments.
- Office supplies and facility management.
- Timely preparation and submission of reports/documents.
- Compliance with company policies and procedures.
Work Location: In person
