Job Title: Executive Assistant (EA) to Managing Trustee
Location: Ghaziabad
Reporting To: Managing Trustee
Job Type- Full Time
Job Summary
The Executive Assistant (EA) to Managing Trustee will provide high-level administrative and operational support to ensure the smooth functioning of the Managing Trustee’s daily activities. The role requires strong organizational skills, confidentiality, proactive coordination, and effective communication with internal and external stakeholders.
Key Responsibilities
Administrative Support
- Manage the Managing Trustee’s calendar, meetings, appointments, and travel arrangements.
- Prepare agendas, take minutes of meetings, and follow up on action items.
- Handle correspondence, emails, calls, and documentation on behalf of the Managing Trustee.
Coordination & Communication
- Act as a point of contact between the Managing Trustee and internal/external stakeholders.
- Coordinate with different departments to ensure timely flow of information.
- Draft professional emails, reports, presentations, and official communications.
Operational Support
- Assist in planning, tracking, and execution of projects assigned by the Managing Trustee.
- Maintain records, files, MIS reports, and confidential documents.
- Support day-to-day operations and ensure tasks are completed within deadlines.
- Accompany management on official tours and field visits across India.
Meeting & Event Management
- Organize internal and external meetings, reviews, and events.
- Coordinate logistics such as venue, materials, and follow-ups.
- Capture professional photographs and visual documentation during events, meetings, site visits, and project activities.
- Organize and maintain photo archives, reports, and project records.
Confidentiality & Compliance
- Handle sensitive information with high level of discretion and professionalism.
- Ensure compliance with company policies and procedures.
Required Skills & Competencies
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to multitask, prioritize, and work under pressure.
- High level of integrity, discretion, and professionalism.
- Strong photography and photoshoot skills with knowledge of camera equipment and basic photo editing tools.
- Comfortable working in field locations and remote areas when required.
Qualifications
- Bachelor’s degree in any discipline (preferred).
- 2-4 years of experience as an Executive Assistant or similar role.
- Experience working with senior management will be an advantage.
Pay: ₹30,000.00 - ₹35,000.00 per month
Work Location: In person
