Job Overview
We are looking for a highly organized and proactive Executive Secretary to Director to provide comprehensive administrative and executive support. The ideal candidate will be responsible for managing the Director's schedule, preparing MIS reports, coordinating meetings, recording MOMs, and ensuring effective communication and follow-up across departments.
Key Responsibilities
- Manage the Director's calendar, appointments, meetings, and travel arrangements.
- Prepare daily, weekly, and monthly MIS reports and management dashboards.
- Schedule and coordinate internal and external meetings.
- Prepare agendas, record Minutes of Meeting (MOM), and track action points.
- Follow up with department heads on pending tasks and management directives.
- Draft professional emails, letters, presentations, and business correspondence.
- Maintain confidential records, reports, and important company documents.
- Coordinate with various departments for data collection and management reporting.
- Prepare presentations and reports for management reviews and business meetings.
- Monitor project trackers, deadlines, and key business deliverables.
- Handle executive office administration and special assignments as directed by the Director.
Requirements
- Bachelor's degree in Business Administration, Commerce, Management, or a related field.
- 3–8 years of experience as an Executive Assistant, Executive Secretary, or Personal Assistant to senior management.
- Strong knowledge of MIS reporting and advanced MS Excel.
- Excellent written and verbal communication skills.
- Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
- Strong organizational, multitasking, and follow-up skills.
- Ability to maintain confidentiality and work independently.
Preferred Skills
- Experience in Infrastructure, Construction, EPC, Manufacturing, or Corporate sectors.
- Strong presentation preparation and documentation skills.
- Professional approach with excellent stakeholder management abilities.
Pay: ₹25,000.00 - ₹35,000.00 per month
Experience:
- Secretarial work: 5 years (Preferred)
Work Location: In person
