Admin Executive
Company: International Institute of Fashion Technology (IIFT)
Location: Bhopal, Madhya Pradesh (On-site)
Working Hours: 10:00 AM – 6:30 PM
About the Role
International Institute of Fashion Technology (IIFT), Bhopal is looking for a proactive, organized, and detail-oriented Admin Executive to oversee the institute's day-to-day administrative operations. This role involves office administration, vendor coordination, infrastructure management, event support, and ensuring the smooth functioning of the institute's facilities and administrative processes.
Key Responsibilities
- Manage the day-to-day administrative operations of the institute.
- Coordinate with students, faculty members, vendors, and management to ensure smooth administrative functioning.
- Maintain office records, files, inventory, and administrative documentation.
- Coordinate with external vendors for infrastructure-related work, maintenance, repairs, and other operational requirements.
- Liaise with electricians, plumbers, technicians, housekeeping staff, and other service providers to ensure timely completion of maintenance work.
- Identify, contact, compare, negotiate, and coordinate with vendors for institute requirements while ensuring quality and cost-effectiveness.
- Obtain quotations, follow up with vendors, and coordinate the approval process for procurement and service requirements.
- Monitor office supplies, equipment, and infrastructure, and coordinate repairs or replacements when necessary.
- Assist in planning and executing institute events by identifying suitable venues, coordinating with venue providers, negotiating commercial terms, and managing event logistics.
- Handle official phone calls, vendor communication, follow-ups, scheduling, and administrative correspondence.
- Coordinate procurement of office supplies, furniture, equipment, and other administrative requirements.
- Ensure institute facilities are well-maintained and operational at all times.
- Provide administrative support to various departments and assist in other operational activities as assigned by the management.
Required Skills
- Strong communication and interpersonal skills.
- Excellent organizational and time management abilities.
- Ability to negotiate and coordinate effectively with vendors and service providers.
- Strong problem-solving and multitasking skills.
- Basic proficiency in Microsoft Office (Word, Excel, and Outlook).
- Attention to detail and a professional approach to work.
- Ability to work independently while managing multiple priorities.
Qualifications
- Bachelor's degree in any discipline.
- 0–3 years of experience in administration, office management, facilities management, vendor coordination, or a similar role is preferred.
- Experience in the education sector will be an added advantage.
Job Type
Full-time
Work Location
On-site – Bhopal, Madhya Pradesh
How to Apply
Interested candidates can share their updated resume at [email protected] with the subject line:
Application for Admin Executive – Bhopal
Pay: ₹11,000.00 - ₹18,000.00 per month
Work Location: In person
