We are seeking an energetic and organized Society Manager / Admin Executive to handle the daily operations, administration, and facility management of our residential society. In this role, you will oversee staff, manage vendor contracts, coordinate maintenance work, assist with accounting/dues collection, and ensure smooth communication with residents and the Managing Committee.
Key Responsibilities
1. Operations & Facility Management
- Oversee daily facility maintenance including lifts, water supply, electricity backup, clubhouse, and security systems.
- Supervise housekeeping, security guards, gardeners, and technical staff to maintain cleanliness and safety standards.
- Conduct regular inspections of the premises to identify and address maintenance needs quickly.
2. Vendor & Contract Management
- Negotiate contracts and coordinate with external vendors for repairs, AMC renewals, and society projects.
- Ensure vendors deliver quality service within agreed timelines and budgets.
3. Accounts & Administration
- Assist in maintenance bill generation, follow up on pending resident dues, and track collections.
- Maintain petty cash records, invoices, and payment receipts.
- Coordinate with the society accountant for smooth audit and financial reporting.
4. Resident Relations & Meetings
- Serve as the main point of contact for resident queries, feedback, and complaints, resolving issues in a polite and timely manner.
- Assist the Managing Committee in organizing AGM/EGM meetings, preparing agendas, and recording meeting minutes.
- Enforce society bye-laws, rules, and guidelines fairly across the complex.
Key Requirements & Qualifications
- Education: Graduate in any stream (B.Com / BBA preferred).
- Experience: 2+ years of experience in Society Management, Admin, or Facility Management.
- Software Knowledge: Familiarity with Society Management apps (e.g., MyGate, NoBrokerHood, HousingADDA) and basic MS Excel / Word. Knowledge of Tally is a plus.
- Languages: Proficiency in English, Hindi, and the local language.
- Soft Skills: Strong communication, conflict resolution, and time management skills.
Pay: ₹7,000.00 - ₹25,000.00 per month
Work Location: In person
