Timings: 06:30 PM - 04:30 AM IST (Night Shifts)
Work Days: Monday - Friday
Location: Marathon Futurex - Lower Parel (Work from Office)
Joining: Immediate, Full Time, Permanent.
Visual Citi Inc.:
We are a full-service signage, printing and fabrication company based out of New York. Established in 2004, employing more than 100+ employees in the US and having operations in Mexico, Dubai and India.
Position Summary
We are seeking a detail-oriented and proactive Purchase Assistant to support the procurement function for our signage and display business. The individual will assist in sourcing materials, coordinating with vendors, processing purchase orders, maintaining procurement records, and ensuring timely availability of materials for production and project execution.
The ideal candidate should possess good organizational skills, English communication, strong follow-up abilities, and a willingness to learn procurement processes within the fabrication of the Signage and Display industry.
Key ResponsibilitiesProcurement & Purchase Support
- Assist in procurement of materials for fabrication of Signage, Visual Display, Graphics & Branding.
- Source quotations from vendors and prepare comparative statements for review.
- Generate Purchase Orders (POs) after obtaining the necessary approvals.
- Follow up with suppliers to ensure timely delivery of materials.
- Coordinate urgent purchase requirements with team seniors.
Coordination
- Maintain regular communication with vendors regarding quotations, order confirmations, deliveries, and pending supplies.
- Assist in identifying new vendors and maintaining the vendor database.
- Escalate delays or supply issues to team leader.
- Coordinate with Production, Projects, and Operations teams regarding material requirements.
- Track pending purchase orders and update stakeholders on delivery status.
Documentation & Compliance
- Maintain accurate procurement records, purchase orders, quotations, and vendor documents.
- Ensure all procurement documentation is filed systematically for audit and internal reference.
- Coordinate with the Accounts Department for invoice submission and payment follow-ups.
- Ensure procurement activities comply with company policies and approval procedures.
Administrative Support
- Prepare procurement reports and update purchase trackers.
- Maintain material price lists and vendor contact details.
- Assist in resolving day-to-day procurement-related issues.
- Perform any other procurement-related duties assigned by the reporting manager.
Required Skills & Competencies
- Good communication and follow-up skills.
- Basic negotiation and vendor coordination abilities.
- Strong organizational and time management skills.
- Attention to detail and documentation accuracy.
- Basic knowledge of procurement processes.
- Proficiency in Microsoft Excel and Word.
- Ability to work under deadlines and manage multiple tasks.
Qualifications & Experience
- Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or a related field.
- Minimum of 1–3 years of experience in Purchase, Procurement, or Supply Chain, preferably in the fabrication, signage, interiors, branding, Exhibition or Display industry.
- Excellent communication in English, and time management skills, with adaptability to fast-paced environments and strong ethical conduct.
- Experience in the signage industry and knowledge of fabrication, and display is a plus point.
- Graduate or post graduate Freshers with excellent communication skills can also apply.
We offer a dynamic environment for skill growth and impactful projects. If you’re passionate about signage and have the technical expertise, resume to
Job Types: Full-time, Permanent
Pay: ₹30,000.00 - ₹50,000.00 per month
Work Location: In person
