Job Description – Executive Assistant
Job Title: Executive Assistant
Department: Management / Administration
Location: Sitapura, Jaipur (Rajasthan)
Employment Type: Full-Time
Salary: ₹3,00,000 – ₹6,00,000 CTC per annum (Based on experience and skills)
About the Company
We are a fast-growing export company engaged in international trade, serving customers across multiple global markets. We are looking for a proactive, organized, and detail-oriented Executive Assistant to support senior management in daily business operations, communication, and coordination.
Key Responsibilities
- Manage the Managing Director's/Director's calendar, appointments, meetings, and travel schedules.
- Coordinate with international buyers, suppliers, freight forwarders, customs agents, and logistics partners.
- Prepare meeting agendas, presentations, MOM (Minutes of Meeting), and follow-up action reports.
- Handle confidential correspondence, emails, and official documentation.
- Coordinate export-related documentation such as Commercial Invoices, Packing Lists, Shipping Bills, Bills of Lading, Certificates of Origin, and other export documents.
- Track order execution, shipment schedules, and delivery timelines.
- Maintain records, MIS reports, and executive dashboards.
- Follow up with internal departments including Sales, Production, Purchase, Finance, and Logistics to ensure timely execution of business activities.
- Arrange domestic and international travel, hotel bookings, visa documentation, and itineraries.
- Assist in preparing business reports, presentations, and management reviews.
- Support participation in trade fairs, exhibitions, and international customer visits.
- Perform research and gather market information whenever required by management.
- Maintain complete confidentiality of company information and executive communications.
Required Qualifications
- Bachelor's Degree
- 1–4 years of experience as an Executive Assistant, Personal Assistant, or Administrative Executive.
- Experience in an Export, Manufacturing, International Trade, or Logistics company will be preferred.
Required Skills
- Excellent written and verbal communication in English.
- Strong organizational and time management skills.
- Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
- Knowledge of export documentation and international trade processes is an advantage.
- Ability to prioritize tasks and work under deadlines.
- Strong interpersonal and coordination skills.
- Professional attitude with high integrity and confidentiality.
- Basic understanding of ERP/CRM software is an added advantage.
Preferred Candidate Profile
- Self-motivated and proactive.
- Detail-oriented with strong problem-solving abilities.
- Comfortable interacting with international clients and senior management.
- Flexible to travel occasionally if required.
Compensation & Benefits
- Annual CTC: ₹3,00,000 – ₹6,00,000
- Performance-based annual appraisal
- Provident Fund (as applicable)
- Paid leave and statutory benefits (as applicable)
- Professional development and learning opportunities (as applicable)
- Opportunity to work in a dynamic international business environment
Pay: ₹25,000.00 - ₹50,000.00 per month
Work Location: In person
