About the role
The Founder runs several businesses at once: a global presentation template marketplace, AI products, and a growing line of ESG and compliance products and a IT services agency, with work across India and the middle east. Each has its own team, partners and pace.
We need someone who makes sure nothing gets dropped and that the Founder's time goes where it matters. This is not a calendar and inbox job. You will chase people, push follow-ups, hold teams to deadlines, and speak on the Founder's behalf when a decision needs to move.
Do this well and the role grows into Chief of Staff.
What you'll doManage the Founder's time
- Run the calendar with judgement. Protect focus time, say no to what doesn't matter, and reshuffle when priorities change.
- Keep a live list of open commitments, both the Founder's and other people's. Remind, follow up and escalate until they close.
- Handle travel across India and the UAE, including visas and on-ground coordination.
Drive follow-through
- Sit in on leadership and project reviews, record decisions and action items, and chase the owners until each one is done.
- Track deliverables and key numbers across the businesses. Raise a flag early when something slips.
- Coordinate between teams that don't normally talk to each other.
- Run the weekly and monthly review rhythm: agenda, pre-reads, notes, follow-ups.
Build and manage relationships
- Make first contact with prospects, partners, vendors, consultants and investors, by phone, email and LinkedIn.
- Manage the inbox on the Founder's behalf. Filter, reply, route and escalate.
- Be the person others are glad to hear from, and firm enough to get an answer.
- Keep the CRM and contact records clean so relationships don't go cold.
Support decisions
- Research markets, competitors, vendors and hiring options. Come back with a one page recommendation, not a pile of data.
- Draft emails, proposals, decks and internal notes in the Founder's voice.
- Take small projects end to end: a hiring round, a vendor selection, an event, a launch checklist.
What we're looking for
Must have
- One or more years as an EA, chief of staff, project manager, or in business development or account management supporting senior leadership.
- Comfortable picking up the phone and calling someone you've never spoken to.
- Disciplined and systematic. You run your own trackers and don't need reminding twice.
- Able to hold your ground politely with senior people, including the Founder, when something is slipping.
- Strong written and spoken English. Clear, short, professional.
- Willing to work across Indian and Gulf time zones.
- Able to travel to the Kozhikode office when needed.
Good to have
- Experience in a startup or a promoter's office handling multiple businesses.
- Some background in SaaS, digital products or sustainability and ESG.
- Comfortable using AI tools for drafting, research and summarising.
Pay: ₹25,000.00 - ₹60,000.00 per month
Work Location: Hybrid remote in Kozhikode, Kerala
