Job Title: Apartment Facilities Manager: Hands-On Facilities & Accounts Manager – Less than 100 Units Apartment Community
Qualifications & Requirements
- Experience: >=5 Years and <=10 years in property management, facilities maintenance, or a related role (multifamily/apartment experience strongly preferred; experience handling both maintenance and basic accounting is ideal for this combined position).
- Education: Bachelor’s degree
- Location: Iblur, Bangalore
- Reports to: Secretary, Management Committee of Apartment Owners’ Association
- Employment Type: Full-Time
- Salary Range: Competitive based on experience (₹35,000 to ₹45,000 per month) + Health Insurance
- Work Timings: 9am to 6m (6 days a week)
Job Summary: We are seeking a dedicated, versatile Apartment Facilities Manager to oversee the full daily operations of our apartment community. This hands-on role combines facilities maintenance, vendor coordination, resident issue resolution, and financial/accounting duties (including budgeting, expense tracking, rent oversight, and basic financial reporting). The ideal candidate is a proactive problem-solver with strong organizational skills, mechanical aptitude, and experience managing both the physical property and its financial health. You will ensure the property remains safe, attractive, well-maintained, and financially sound while delivering excellent resident service.
Key Responsibilities
Facilities & Maintenance (Primary Focus – ~60–70% of role)
- Oversee all building and grounds maintenance, including preventive maintenance, security, plumbing, electrical, elevators, roofing, parking lots, landscaping, fire safety equipment and protocol, housekeeping, swimming pool, club house, gardening, STP, solar system, rain water harvesting and common areas.
- Respond to resident maintenance requests promptly (via work order system), perform minor repairs using internal team when possible (e.g., painting, basic plumbing/electrical, appliance fixes, drywall patching), and coordinate/contract licensed vendors/contractors for major or specialized work.
- Conduct regular property inspections (interior/exterior, units during turnover, safety systems like fire extinguishers, smoke detectors, sprinklers, and emergency lighting) to identify issues early and ensure compliance with local codes, health/safety regulations, and fair housing standards.
- Supervise any on-site maintenance staff, custodians, or seasonal workers; coordinate snow removal, lawn care, trash removal, and pest control services.
- Maintain accurate records of all maintenance activities, warranties, inspections, and vendor contracts.
- Ensure all statutory compliances are met
Accounting & Financial Management (~30–40% of role)
- Assist with or oversee rent collection processes, track payments, handle delinquencies (notices, follow-ups, coordination with eviction processes if needed), and maintain accurate resident ledgers.
- Prepare and monitor the annual operating budget for maintenance, utilities, supplies, contracts, and capital improvements; track expenses against budget and report variances.
- Process invoices, pay vendors/contractors, reconcile accounts payable/receivable, and manage petty cash or on-site banking needs.
- Prepare monthly financial reports (e.g., income/expense summaries, occupancy reports) for ownership.
- Monitor utility consumption, pursue cost-saving measures, and handle utility billing if resident-paid.
- Ensure all statutory compliances are met, tax requirements, and property insurance documentation.
Resident & Administrative Duties
- Serve as the primary on-site point of contact for residents regarding maintenance, concerns, rules enforcement, and emergencies (including after-hours on-call rotation).
- Coordinating move-ins/move-outs of residents.
- Maintain positive resident relations, enforce community policies, and resolve conflicts professionally.
- Manage emergency response protocols and ensure the property is prepared for safety incidents.
Required Attributes & Skills
- Impeccable integrity
- Ability to communicate well
- English (Read, Write and Speak)
- Kannada (Read and Speak)
- Hindi (Speak)
- Resident-focused mindset with excellent customer service skills.
- Problem solving & decision making skills
- Deadline oriented with organisational and multi-tasking ability in a fast-paced environment and handle emergencies calmly
- Leadership and team management
- Adaptable and resilient
- Self-starter who can work independently with minimal supervision in a small property setting.
- Detail-oriented with strong record-keeping habits.
- Hands-on knowledge of building systems (plumbing, electrical, carpentry, painting).
- Basic accounting/bookkeeping proficiency (budgeting, expense tracking, rent ledgers; familiarity with property management software MyGate and accounting software Tally.
This role suits someone who enjoys variety — from fixing a leaky faucet one moment to reviewing monthly financials the next — in a manageable less than 100 units community. If this matches your background, we encourage you to apply.
Send your resume to [email protected]
For any questions contact: KG Mohan +917680963377
Pay: ₹35,000.00 - ₹45,000.00 per month
Benefits:
- Commuter assistance
- Health insurance
Work Location: In person
