Job Description – Front Office, Administration & Branding Coordinator
Position: Front Office, Administration & Branding Coordinator
Department: Administration & Corporate Support
Location: Nagpur
Experience: 2–5 Years
Qualification: Graduate in any discipline with good communication and computer skills
Job Summary
M. R. Electricals (Project Division) is looking for a smart, energetic, and well-organized professional to manage Front Office Operations, Administration, Housekeeping Supervision, Facility Management, Branding Activities, Social Media Coordination, and Corporate Communications.
The ideal candidate should possess excellent communication skills, a presentable personality, strong coordination abilities, and basic knowledge of social media platforms, office administration, and vendor management. The role is designed to provide comprehensive support to management while ensuring a professional office environment and enhancing the company's corporate image.
Key Responsibilities1. Front Office & Reception Management
- Welcome and assist visitors, clients, vendors, and guests professionally.
- Attend, screen, and transfer incoming calls.
- Maintain visitor records and meeting schedules.
- Coordinate meeting room bookings and arrangements.
- Handle inward and outward courier, parcel, and document dispatches.
- Ensure professional reception and office ambience at all times.
- Assist management with routine administrative tasks.
2. Housekeeping & Facility Management
- Supervise housekeeping staff and ensure cleanliness standards across office premises.
- Ensure cleanliness of reception area, cabins, conference rooms, pantry, washrooms, and common areas.
- Monitor housekeeping schedules and maintain inspection checklists.
- Ensure availability of pantry items, drinking water, tea/coffee supplies, and housekeeping materials.
- Coordinate maintenance and repair of office infrastructure.
- Manage pest control, office upkeep, and facility service providers.
- Report and follow up on maintenance issues for prompt resolution.
3. Office Administration
- Maintain office stationery inventory and issue records.
- Coordinate procurement of office consumables and administrative supplies.
- Maintain office asset registers and records.
- Coordinate with vendors for internet, printers, housekeeping, courier, security, and maintenance services.
- Maintain records of utility bills, service contracts, and annual maintenance agreements (AMCs).
- Ensure proper filing and document management systems.
- Support management in day-to-day office operations.
4. HR & Employee Support
- Assist HR department in employee onboarding activities.
- Maintain attendance records and employee databases.
- Coordinate employee ID cards, visiting cards, and access requirements.
- Assist in scheduling interviews and candidate coordination.
- Support employee engagement activities, celebrations, birthdays, festivals, and internal events.
- Coordinate employee communication and notices.
5. Travel & Logistics Coordination
- Arrange hotel bookings, air tickets, train tickets, and local transportation for employees and guests.
- Coordinate accommodation and travel requirements for visitors and management.
- Maintain travel records and supporting documentation.
6. Branding & Corporate Image Management
- Maintain company brochures, presentations, profiles, and marketing materials.
- Coordinate with branding agencies, designers, photographers, and printers.
- Collect project photographs, videos, completion certificates, and client testimonials from project teams.
- Maintain a digital library of project credentials and company achievements.
- Support management in preparing company presentations and marketing documents.
- Ensure company branding materials remain updated and professionally maintained.
7. Social Media & Digital Presence Support
- Manage and update company social media platforms including LinkedIn, Facebook, Instagram, and other channels.
- Publish project updates, achievements, company events, festival greetings, employee activities, and corporate announcements.
- Coordinate with project teams to collect site photographs and progress updates.
- Maintain a monthly social media content calendar.
- Coordinate with external agencies for content creation and branding activities.
- Monitor engagement and prepare basic social media activity reports.
8. Website & Corporate Communication Support
- Coordinate website content updates with developers or agencies.
- Upload project achievements, certifications, client references, and company updates.
- Draft basic corporate communications, greetings, event invitations, and employee announcements.
- Support management in organizing company events, meetings, and client visits.
9. Documentation & Record Management
- Maintain proper filing of administrative, HR, and branding-related documents.
- Manage inward/outward registers and document tracking systems.
- Scan, archive, and organize important records in physical and digital formats.
- Maintain project photographs, work completion records, and company credentials.
10. ERP & MIS Support
- Assist in maintaining administrative records within ERP systems.
- Update attendance, asset, and inventory-related information.
- Generate basic administrative and facility management reports.
- Support management in preparing monthly MIS and status reports.
Desired Skills
- Good communication skills in English, Hindi, and Marathi.
- Pleasing personality and professional demeanor.
- Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
- Basic knowledge of Canva, social media platforms, and digital communication tools.
- Strong coordination, follow-up, and organizational skills.
- Ability to multitask and work independently.
- Good documentation and record-keeping abilities.
Key Performance Indicators (KPIs)
- Professional management of front office and visitor experience.
- Cleanliness and maintenance standards of office premises.
- Timely availability of office supplies and administrative support.
- Effective vendor and facility management.
- Timely execution of employee engagement activities.
- Regular updates on social media and branding platforms.
- Proper maintenance of company records and documentation.
- Timely coordination of travel, meetings, and events.
- Accuracy of administrative MIS and reports.
- Overall management satisfaction and office efficiency.
Preferred Candidate Profile
A proactive and enthusiastic individual who can serve as the face of the organization, while efficiently managing Reception, Administration, Housekeeping, Facility Management, Employee Support, Branding, Social Media Coordination, and Corporate Communication Activities. The candidate should be capable of bringing professionalism, organization, and a positive image to the company while supporting management in day-to-day operations.
Salary Range: ₹12,000 – ₹25,000 per month (Negotiable based on experience, communication skills, and branding/social media capabilities).
Pay: ₹12,000.00 - ₹25,000.00 per month
Benefits:
- Food provided
- Paid sick time
- Provident Fund
Work Location: In person
