We are looking for a highly organised, proactive and dependable Executive & Personal Assistant to work closely with the Founder and manage day-to-day scheduling, coordination and follow-ups across Olixir Oils, Karma Foundation and personal activities.
This is a hands-on role for someone who can take ownership, follow through on tasks and make sure things actually get done.
Key Responsibilities
Executive Assistance
• Manage the Founder’s calendar, appointments and daily schedule
• Plan and coordinate meetings, calls and travel
• Maintain a clear daily and weekly priority list
• Prepare reminders and ensure important tasks are followed through
• Coordinate with internal and external stakeholders
• Handle correspondence, documents and routine administrative work
• Maintain confidentiality and discretion at all times
Olixir Oils
• Follow up with different teams on pending tasks and deliverables
• Track operational, marketing and business-development activities
• Coordinate meetings and follow-ups with vendors, partners and team members
• Maintain task trackers and provide regular status updates
• Ensure deadlines and commitments are followed through
• Help the Founder stay updated on important developments
Karma Foundation
• Coordinate with the Foundation team and volunteers
• Follow up on ongoing initiatives, events and community activities
• Track commitments, deliverables and timelines
• Coordinate meetings, communications and logistics
• Ensure action points from discussions are followed up and completed
Personal Assistance
• Manage personal appointments and schedules
• Coordinate personal errands, bookings and requirements
• Assist with travel planning and arrangements
• Handle confidential personal and professional information
• Take care of day-to-day tasks delegated by the Founder
What We Are Looking For
• 3–6 years of experience as a Personal Assistant, Executive Assistant, Executive Coordinator, Office Manager or similar role
• Excellent organisational and follow-up skills
• Strong written and verbal communication
• Ability to manage multiple priorities simultaneously
• Excellent time-management skills
• Strong command of Google Workspace / MS Office / Excel
• Comfortable using calendars, task-management tools and WhatsApp for coordination
• Ability to communicate confidently with senior professionals, vendors and team members
• Highly proactive — someone who doesn’t wait to be reminded
• Strong attention to detail
• Mature, responsible and trustworthy
• Ability to maintain complete confidentiality
• Ahmedabad-based candidates preferred
The Ideal Candidate
The right person should be someone who can look at a busy day and say:
“I’ll take care of it.”
You should be comfortable managing multiple calendars, coordinating people, following up repeatedly when required, keeping track of details and ensuring that nothing falls through the cracks.
This is a high-trust role working directly with the Founder, with exposure to both business and social-impact initiatives.
Pay: ₹250,000.00 - ₹300,000.00 per month
Work Location: In person
