The Office Administration & Accounts Executive will be responsible for managing day-to-day office operations, administrative activities, basic accounting processes, and ensuring smooth coordination across various business functions. The role involves maintaining office records, supporting financial transactions, tracking payments, coordinating vendors, and ensuring administrative compliance for the organization.
The ideal candidate should have prior experience handling office administration and basic accounts functions within pharmaceutical, healthcare, manufacturing, trading, or service-oriented organizations. Candidates who are organized, detail-oriented, and capable of managing multiple responsibilities independently will be preferred.
Key Responsibilities:
- Manage day-to-day office administration and ensure smooth functioning of office operations.
- Coordinate housekeeping, office maintenance, stationery procurement, and vendor management activities.
- Process and maintain records of incoming and outgoing payments.
- Track receivables, payables, and maintain payment follow-up schedules.
- Coordinate with banks, vendors, customers, and internal stakeholders regarding routine financial and administrative matters.
- Support invoice processing, expense tracking, reimbursement records, and documentation.
- Maintain physical and digital records related to office administration and accounts.
- Assist in preparation and organization of documents required by auditors, accountants, and statutory authorities.
- Ensure timely renewal and maintenance of licenses, registrations, and administrative compliances applicable to the company.
- Maintain employee attendance records, leave records, and support general HR administration activities as required.
- Develop and maintain standard formats, trackers, and reports for administrative and financial activities.
- Ensure confidentiality and proper maintenance of company records and documents.
Preferred Background:
- Bachelor's degree in Commerce (B.Com), Business Administration, or related disciplines preferred.
- Freshers or 1–2 years of experience in office administration, accounts coordination, or back-office operations.
- Experience in pharmaceutical, healthcare, manufacturing, trading, or SME environments will be an advantage.
General Skills:
- Strong organizational, communication, and coordination skills.
- Basic understanding of accounting principles and office administration practices.
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Ability to manage multiple tasks and prioritize effectively.
- Attention to detail and accuracy in maintaining records and documentation.
- Professional approach towards handling confidential financial and business information.
- Ability to work independently and coordinate effectively with internal and external stakeholders.
Pay: From ₹200,000.00 per year
Work Location: In person
