We are looking for a highly organized, tech-savvy, and proactive Executive Assistant to support the Managing Director in handling both personal and professional responsibilities across multiple companies and projects.
This is a high-trust, fast-paced role requiring excellent coordination, communication, and multitasking skills. The ideal candidate should be confident, discreet, adaptable, and capable of managing operations efficiently in office, remote, and on-the-go environments.
Female candidates are encouraged to apply.
Key Responsibilities
- Manage and coordinate the Managing Director’s calendar, meetings, appointments, and daily schedules
- Handle calls, emails, WhatsApp communication, and follow-ups on behalf of the Managing Director
- Coordinate domestic and international travel arrangements, bookings, itineraries, and logistics
- Accompany the Managing Director during meetings, events, business trips, and official engagements when required
- Assist with event coordination, administrative activities, and personal task management
- Communicate and coordinate with internal teams, clients, vendors, partners, and stakeholders
- Organize documents, reminders, reports, and ensure timely follow-up on important activities
- Support day-to-day operations across multiple businesses and projects
- Work effectively across office, remote, and mobile work environments
Preferred Skills
- Familiarity with AI tools such as ChatGPT, Notion AI, Flowise, and related productivity platforms
- Comfortable using macOS and Apple devices
- Strong working knowledge of Google Workspace, WhatsApp Web, Google Meet, Zoom, and online collaboration tools
- Basic understanding of digital workflows, content coordination, and business operations
- Valid driving license and willingness to travel or drive when required
- Ability to quickly learn and adapt to new tools and technologies
Key Requirements
- Minimum 2 years of experience as a Personal Assistant or Executive Assistant
- Fluent in English and Malayalam
- Excellent organizational, communication, and time management skills
- Strong follow-up ability and attention to detail
- Ability to work flexible hours and travel frequently when needed
- High level of professionalism, responsibility, confidentiality, and discretion
Preferred Qualifications
- Graduate in any discipline (Business Administration, Media, Management, or related fields preferred)
- Prior experience working in startup, creative, media, technology, or fast-paced business environments is an added advantage
Pay: ₹20,533.03 - ₹38,000.00 per month
Benefits:
- Cell phone reimbursement
- Commuter assistance
- Food provided
Work Location: In person
