Job Title: Executive Assistant (EA)Job Summary
We are seeking a highly organized, proactive, detail-oriented, and presentable Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will possess excellent communication and interpersonal skills, maintain a high level of professionalism, and ensure the smooth functioning of day-to-day executive operations.
Key Responsibilities
- Manage the executive's calendar, appointments, and travel arrangements.
- Schedule, coordinate, and prepare for meetings, including agendas and minutes.
- Handle emails, phone calls, and correspondence on behalf of the executive.
- Coordinate with internal teams and external stakeholders.
- Prepare reports, presentations, and business documents.
- Maintain confidential records and sensitive information.
- Track action items and follow up to ensure timely completion.
- Organize events, conferences, and business visits.
- Assist with expense reports, reimbursements, and other administrative tasks.
- Support project coordination and special assignments as required.
Required Qualifications
- Bachelor's degree in Business Administration or a related field (preferred).
- 2-3 years of experience as an Executive Assistant, Personal Assistant, or a similar role.
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- High level of discretion and confidentiality.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with calendar management and virtual meeting platforms.
- Ability to multitask and work effectively in a fast-paced environment.
Preferred Skills
- Strong problem-solving and decision-making abilities.
- Excellent interpersonal and stakeholder management skills.
- High attention to detail and accuracy.
- Ability to anticipate executive needs and work independently.
- Professional, confident, and presentable personality with strong relationship-building skills.
Key Competencies
- Organizational skills
- Communication skills
- Time management
- Confidentiality and integrity
- Adaptability
- Initiative and ownership
- Coordination and follow-up
- Professionalism
Preferred Candidate Profile
- Excellent communication and interpersonal skills.
- Well-groomed, presentable, and professional in appearance and conduct.
- Positive attitude with a proactive approach to work.
- Strong coordination and multitasking abilities.
Employment Type
Reporting To
Additional Responsibilities
- Investor and board meeting coordination.
- MIS and dashboard reporting.
- Vendor and office operations management.
- Travel and itinerary planning.
- Project management and cross-functional follow-ups.
- Personal assistance for selected executive tasks.
- Event planning and leadership offsite coordination.
Pay: ₹25,000.00 - ₹30,000.00 per month
Work Location: In person
