About the Role
We are looking for a detail-oriented and proactive Admin Executive to support day-to-day administrative operations at our Vasai facility. The role involves asset tracking, vendor coordination, housekeeping supervision, facility upkeep, and basic compliance support — reporting to the Admin Manager.
Key Responsibilities
Asset Management
- Maintain asset registers for IT and non-IT assets including tagging, allocation, and movement records
- Assist in conducting periodic physical audits and reconciling records with system data
- Follow up on untagged or unallocated assets and update registers promptly
Vendor & Housekeeping Coordination
- Coordinate with housekeeping, maintenance, and office supplies vendors on day-to-day requirements
- Monitor vendor attendance, service quality, and escalate SLA gaps to the Admin Manager
- Maintain vendor service logs and assist in tracking payments and invoices
Facility & Office Support
- Ensure smooth functioning of office infrastructure — electricity, plumbing, AC, furniture, etc.
- Raise AMC service requests and follow up for timely resolution
- Maintain cleanliness and hygiene standards through daily checklists and floor rounds
Scrap & Material Management
- Support scrap tracking, record maintenance, and coordination with disposal vendors
- Update scrap logs and flag unusual increases to the Admin Manager
Statutory Compliance Support
- Assist in documentation and follow-ups for license renewals (BMC, Fire NOC, Trade License, etc.)
- Maintain a compliance calendar and send timely reminders for upcoming renewals
- Help prepare documents required for inspections or audits
MIS & Reporting
- Maintain daily/weekly trackers for assets, housekeeping audits, and vendor performance
- Prepare basic reports in MS Excel as directed by the Admin Manager
- Update dashboards and flag deviations from set benchmarks
Requirements
- Graduate in any discipline
- years of experience in Administration / Facility support roles
- Good working knowledge of MS Excel (Pivot Tables, filters, basic formulas)
- Experience in a manufacturing or industrial setup is an advantage
- Good communication and follow-up skills
- Ability to handle multiple tasks, vendors, and deadlines simultaneously
- Candidates comfortable with commuting to the office on a regular basis
Pay: ₹25,000.00 - ₹30,000.00 per month
Benefits:
Work Location: In person
