Position Overview
The Accounting Analyst – Accounts Payable role is a fast-paced and detail-oriented position requiring strong functional knowledge of the Procure-to-Pay (P2P) cycle. The role involves managing end-to-end AP activities, vendor coordination, invoice processing, three-way matching (3WM), and payment-related activities while ensuring accuracy, compliance, and timely resolution of discrepancies.
Key Responsibilities
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Demonstrate strong end-to-end knowledge of the Accounts Payable and P2P process.
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Process and validate invoices accurately, ensuring compliance with policies and SLAs.
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Handle credit and debit memo processing.
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Manage chargebacks and return transactions.
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Perform vendor statement reconciliations and resolve variances.
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Respond to and resolve vendor inquiries through email and other communication channels.
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Act as a liaison with internal stakeholders (Procurement, Receiving, Finance, and Operations) to resolve invoice and vendor-related issues.
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Perform three-way matching (PO, Invoice, Receipt) and investigate and resolve discrepancies.
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Manage and process payments, including manual payments, wire transfers, and prepayments.
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Coordinate with the Vendor Data Maintenance (VDM) team for vendor setup and updates.
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Handle and analyze vendor debit balances and ensure timely resolution.
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Maintain accurate documentation and ensure audit readiness.
Required Skills & Competencies
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Strong analytical, problem-solving, and communication skills.
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Proactive approach with the ability to work independently in a high-volume environment.
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Strong attention to detail and commitment to accuracy.
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Proficiency in Microsoft Excel.
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Ability to adapt quickly to systems, tools, and process changes.
Experience & Education
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Minimum 3+ years of relevant Accounts Payable experience.
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Commerce Graduate (BCom or equivalent).
Job requirements & work Schedule
- Shift Timing: 2:30 PM to 11:30 PM (IST)
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Strong understanding of end-to-end AP processes
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Comfortable handling manual AP processing and research-driven tasks to resolve discrepancies and exceptions
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Detail-oriented, reliable, and professional in approach
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Strong organizational and time-management skills with the ability to manage multiple priorities
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Ability to work independently with minimal supervision and collaborate effectively within a team
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Excellent verbal and written communication skills in English
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Proficient in MS Office, with strong working knowledge of MS Excel
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Willingness to extend working hours based on business or process requirements
Additional Information:
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Company-provided transportation is not available
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Meals are to be arranged by the employee
About Integrative Systems:
We are a reputable 20+-year-old software development and back-office optimization firm based in Chicago with clients for Microsoft applications (desktop, web, and mobile), IBMi, JDA MMS, and BPCS throughout North America and Canada.
- We have an exceptional work culture that is vibrant and performance-driven – A workplace that you will aspire to be a member of.
- We proactively work towards creating an environment wherein every associate is incentivized to think independently, bring to bear diverse and dynamic resources to resolve complex problems collaboratively. And most importantly, understand the meaning and growth in their work.
- We work with a belief that everyone associated with Integrative should grow professionally and personally. Therefore, we seek out what's best for our co-workers.
- We strive to create a workplace that 100 people would absolutely love, not a place that 1000 people kind of like. To achieve this, we try to create job experiences, not job opportunities.
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We know the importance of adding the 'FUN' in 'business fundamentals' at the right time - yet are a well-disciplined, profitable, well-oiled engine of growth. So, when we hire new talent, we look for someone who can balance work-life easily.
- We hire only the best. For a typical position, we sift through one hundred resumes and interview at least ten people. Make it in, and you'll be working with some of the best minds in the business. We understand that 'A' people attract 'A' people.
- We do not ride on anything short-term - no short-term market trends, short-term profits, or any short-cuts. Hence, we look for talent who usually believe in stability and commitment more than short-term benefits.
- We understand that when a person joins, he/she brings in various dimensions of their being - physical, emotional, social, mental, and spiritual aspects - to the workplace, not just vocational. Because we address all these dimensions for every associate’s well-being, we create an environment that fosters optimism, mindfulness, authenticity, belongingness, meaning, and vitality.
