WE ARE HIRING – RECEPTIONIST / FRONT DESK EXECUTIVE
Location: Kasba, Kolkata
Department: Administration / Front Office
Salary: ₹14,000 – ₹17,000 per month (Based on experience, skills, and overall suitability)
Joining: Immediate Joiners Preferred
Reporting To: Admin Head / Management
About the Role
We are looking for a smart, presentable, well-organized, and responsible Receptionist / Front Desk Executive to manage the front office and support day-to-day administrative activities.
Apart from handling reception and visitors, the candidate will also be responsible for courier tracking and cost monitoring, office stationery inventory, mobile bill tracking, payment follow-up, and other administrative coordination.
Key Responsibilities
Front Desk & Reception:
- Manage the reception and maintain a professional and welcoming front office.
- Attend and transfer incoming telephone calls professionally.
- Welcome visitors, guests, candidates, and business associates.
- Maintain visitor records and coordinate with concerned departments.
- Handle incoming and outgoing correspondence, documents, and parcels.
Domestic & International Courier Management:
- Arrange and track domestic and international couriers.
- Maintain proper records of all courier dispatches and deliveries.
- Track courier costs department-wise and maintain monthly cost records.
- Follow up with courier companies regarding delayed or pending deliveries.
- Compare courier charges and identify opportunities to reduce overall courier expenses.
- Coordinate with different departments regarding courier requirements.
Stationery & Office Inventory:
- Maintain proper inventory of office stationery and consumable items.
- Monitor stock levels and ensure timely availability of required materials.
- Maintain issue and consumption records.
- Avoid unnecessary purchases and help control stationery costs.
- Coordinate with vendors for timely procurement of office supplies.
Mobile Bill & Payment Tracking:
- Maintain records of company mobile connections and monthly bills.
- Track mobile bill due dates and follow up for timely payment.
- Coordinate with the concerned departments, service providers, and Accounts team.
- Maintain proper records of bills, payments, and outstanding amounts.
- Monitor mobile expenses and report any unusual or unnecessary costs.
Administrative Support:
- Maintain basic administrative records, registers, and documentation.
- Assist with meeting coordination and general office communication.
- Support the Admin and Accounts teams with bill collection and follow-up.
- Prepare basic reports and Excel trackers as required.
- Perform other front office and administrative responsibilities assigned by management.
Required Skills:
✔ Good spoken and written communication skills
✔ Pleasant personality and professional telephone etiquette
✔ Strong follow-up and coordination ability
✔ Good knowledge of MS Excel, Word, Email, and basic computer applications
✔ Ability to maintain accurate records and trackers
✔ Good organizational and multitasking skills
✔ Responsible, sincere, and detail-oriented
Qualification & Experience:
- Graduate preferred.
- 1–3 years of experience in Reception, Front Office, Administration, or Office Coordination preferred.
- Candidates with experience in courier coordination, inventory management, and bill/payment follow-up will have an added advantage.
Why Join Us?
✔ Professional working environment
✔ Opportunity to handle diverse front office and administrative responsibilities
✔ Exposure to vendor coordination, cost monitoring, and office operations
✔ Long-term career growth based on performance
APPLY NOW
Interested candidates may send their updated CV to:
[email protected]
Immediate Joiners Preferred
We are looking for a smart and responsible candidate who can efficiently manage the Front Desk while taking ownership of courier tracking, cost control, stationery inventory, and mobile bill/payment follow-up.
Pay: ₹14,000.00 - ₹17,000.00 per month
Work Location: In person
