About Us
XAP Edubots Technologies Pvt Ltd is a rapidly growing Ed-Tech company headquartered in Jaipur, Rajasthan. The company has carved out a significant niche in the education sector by focusing on experiential learning—specifically through Robotics, Artificial Intelligence (AI), Internet of Things (IoT), and comprehensive STEM-based programs.
Role Overview
As the GeM Executive, you will take full ownership of the company’s presence and operations on the Government e-Marketplace (GeM) portal and other e-procurement sites. You will be responsible for end-to-end bid management, from catalog uploading to ensuring timely payment realization for large-scale government orders of our STEM and robotics solutions.
This is a full-time, on-site role based at our office in Sethi Colony (near Raja Park), Jaipur.
Key Responsibilities
1. Portal Management & Cataloguing
- Manage the company’s GeM portal profile, including OEM (Original Equipment Manufacturer) and Reseller panel management.
- Upload and update product catalogues (STEM kits, electronic components, robotics equipment) ensuring accurate specifications, images, and pricing.
- Map products correctly according to the latest GeM categories and guidelines.
2. Tender Search & Bid Participation
- Actively track and identify relevant government tenders, RFPs (Request for Proposals), and bids in the Ed-Tech and school infrastructure domain.
- Participate in various bidding processes including Direct Purchase, L1 Bidding, Custom Bids, BoQ (Bill of Quantities) Bids, and Reverse Auctions (RA).
- Analyze bid documents meticulously to identify eligibility criteria and Additional Terms & Conditions (ATC).
3. Documentation & Compliance
- Prepare and compile error-free technical and financial bid documents as per tender requirements.
- Handle the processing of EMD (Earnest Money Deposit) and PBG (Performance Bank Guarantee) in coordination with the finance team.
- Ensure strict compliance with all government procurement guidelines to prevent bid rejections.
4. Post-Bid Operations & Payment Tracking
- Accept and process Purchase Orders (POs) received through the portal.
- Generate GeM invoices and coordinate with the supply chain/logistics team to ensure timely dispatch and delivery.
- Track and follow up on CRAC (Consignee Receipt and Acceptance Certificate) generation and coordinate with government departments for timely payment realization.
Candidate Profile
- Experience: Minimum 1 to 2 years of hands-on, dedicated experience working on the GeM Portal and managing government tenders.
- Industry Experience: Prior experience in the Education, Ed-Tech, IT Hardware, or Electronics sectors is highly preferred.
- Core Skills:
- In-depth knowledge of GeM portal functionalities, policies, and the latest updates.
- Strong documentation skills with exceptional attention to detail (zero-error tolerance in bid submissions).
- Proficiency in MS Office Suite, particularly Excel and Word.
- Good written and verbal communication skills for liaising with government buyers.
Attributes: Proactive, highly organized, capable of working under strict tender deadlines, and persistent in follow-ups.
Job Type: Full-time
Pay: ₹20,000.00 - ₹60,000.00 per month
Benefits:
- Leave encashment
- Provident Fund
Work Location: In person
