Senior Executive – Office Administration (Facilities & Workplace Operations)
Location: HSR Layout, Bengaluru (Work From Office)
Department: Administration & IT
Experience: 4–7 Years
About the Role
We are looking for a proactive and highly organized Senior Executive – Office Administration to manage day-to-day office operations, facilities management, workplace experience, and vendor coordination across our Bengaluru and Hyderabad offices. This is an individual contributor role suited for someone who thrives in a fast-paced startup environment and enjoys taking complete ownership of office administration and facilities.
Key Responsibilities
- Manage daily office administration and ensure smooth facility operations.
- Supervise housekeeping, security, reception, cafeteria, and maintenance teams.
- Coordinate preventive and corrective maintenance of office infrastructure.
- Monitor HVAC, electrical, plumbing, utilities, and building systems.
- Handle seating plans, workspace allocation, office expansions, and relocations.
- Ensure compliance with fire safety, health, statutory, and building regulations.
- Coordinate with vendors, building management, and service providers while maintaining SLA adherence.
- Support IT and non-IT procurement activities including rental laptops, office supplies, merchandise, and event requirements.
- Partner with HR for employee onboarding, offboarding, workplace experience, travel arrangements, and engagement activities.
- Prepare MIS reports, facility dashboards, CAPEX/OPEX tracking, SOPs, and compliance documentation.
- Drive workplace improvements, operational efficiency, and employee satisfaction.
Required Skills
- Office Administration
- Facilities Management
- Workplace Operations
- Vendor Management
- Space Planning
- Facility Maintenance
- Health & Safety Compliance
- Procurement Coordination
- MIS Reporting
- Microsoft 365
- AI Tools
- Strong Stakeholder Management
- Excellent Communication & Problem Solving
Eligibility
- 4+ years of experience in Office Administration or Facilities Management, preferably in startups or high-growth organizations.
- Strong knowledge of facility operations, building maintenance, safety compliance, and vendor management.
- Experience working with cross-functional teams including HR, IT, Finance, and Operations.
- High ownership, excellent organizational skills, and ability to work independently.
- Proficiency in English, Hindi, and Kannada is mandatory.
- Experience dealing with statutory authorities and regulatory documentation will be an added advantage.
Why Join Us?
- Work in one of India's fastest-growing EdTech companies.
- High ownership and decision-making opportunities.
- Dynamic, collaborative, and fast-paced work environment.
- Opportunity to directly influence workplace operations and employee experience.
Pay: Up to ₹600,000.00 per year
Benefits:
- Paid sick time
- Provident Fund
Application Question(s):
- We must fill this position urgently. Can you start immediately?
- The location for the role is HSR Layout Bangalore, are you comfortable commuting on a 6 day schedule?
- Mention your current CTC
- How many years of experience do you have in facility/vendor management?
- Have you handled housekeeping, security, cafeteria, or front office operations?
- Do you have prior experience interacting with government authorities such as Labour, Fire & Safety, or compliance departments?
- This is an Individual Contributor Role. Are you comfortable supporting a 24/7 operational environment?
- The maximum CTC for the role is 6 lpa depending upon last drawn CTC and overall performance during the interviews. Are you okay with this?
Work Location: In person
