Job Description: 1. Travel & Expense (T&E) Management
- Review, validate, and process employee expense reports in line with company policies.
- Verify receipts, approvals, and supporting documentation in Workday
- Ensure proper expense coding and timely reimbursement
- Identify policy violations and coordinate corrections or escalations.
Support monthly closing activities related to employee expenses
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2. Procurement Card (P-Card) & Corporate Card Management
- Request for New card creation with Bank. Increase/Decrease card credit limit in Bank portal
- Reconcile P-Card and corporate card transactions against receipts and statements.
- Coordinate with employees for missing or incorrect documentation.
- Assist in reconciliation and reporting of card spend
Perform reconciliation for Terminated employees
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3. Vendor Master Data Management (End-to-End)
- Create, update, and maintain vendor master records in ERP systems (e.g., Oracle,).
- Perform vendor onboarding including validation of legal documents, bank details, W9/W8-BEN information, and compliance requirements.
- Prevent duplicate or fraudulent vendor entries through data cleansing and validation.
Conduct periodic vendor master audits and clean-up activities.
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4. Accounts Payable Operations – Additional Knowledge
- Process vendor invoices accurately and ensure timely payments.
- Perform 2-way/3-way matching (PO, invoice, receipt).
- Handle invoice discrepancies and coordinate with procurement and vendors.
- Support AP aging analysis and resolve overdue liabilities.
Assist in month-end and year-end closing activities.
-
5. Compliance & Reporting
- Ensure adherence to company policies, audit requirements, and statutory regulations.
- Support internal and external audits with required documentation.
Maintain accurate records for financial reporting and compliance.
-
Required Skills & Qualifications
- Bachelor’s / Master degree in Accounting, Finance, or Commerce.
- 8–12 years of experience in Accounts Payable, T&E or Shared Services.
- Experience with ERP systems (Workday,Oracle R12 HSBC Bank portal preferred).
- Strong understanding of T&E, P-Card, and vendor lifecycle processes.
- Strong attention to detail and analytical skills.
- Good communication and stakeholder management skills.
- Proficiency in MS Excel.
Responsibilities: 1. Travel & Expense (T&E) Management
- Review, validate, and process employee expense reports in line with company policies.
- Verify receipts, approvals, and supporting documentation in Workday
- Ensure proper expense coding and timely reimbursement
- Identify policy violations and coordinate corrections or escalations.
Support monthly closing activities related to employee expenses
-
2. Procurement Card (P-Card) & Corporate Card Management
- Request for New card creation with Bank. Increase/Decrease card credit limit in Bank portal
- Reconcile P-Card and corporate card transactions against receipts and statements.
- Coordinate with employees for missing or incorrect documentation.
- Assist in reconciliation and reporting of card spend
Perform reconciliation for Terminated employees
-
3. Vendor Master Data Management (End-to-End)
- Create, update, and maintain vendor master records in ERP systems (e.g., Oracle,).
- Perform vendor onboarding including validation of legal documents, bank details, W9/W8-BEN information, and compliance requirements.
- Prevent duplicate or fraudulent vendor entries through data cleansing and validation.
Conduct periodic vendor master audits and clean-up activities.
-
4. Accounts Payable Operations – Additional Knowledge
- Process vendor invoices accurately and ensure timely payments.
- Perform 2-way/3-way matching (PO, invoice, receipt).
- Handle invoice discrepancies and coordinate with procurement and vendors.
- Support AP aging analysis and resolve overdue liabilities.
Assist in month-end and year-end closing activities.
-
5. Compliance & Reporting
- Ensure adherence to company policies, audit requirements, and statutory regulations.
- Support internal and external audits with required documentation.
Maintain accurate records for financial reporting and compliance.
-
Required Skills & Qualifications
- Bachelor’s / Master degree in Accounting, Finance, or Commerce.
- 8–12 years of experience in Accounts Payable, T&E or Shared Services.
- Experience with ERP systems (Workday,Oracle R12 HSBC Bank portal preferred).
- Strong understanding of T&E, P-Card, and vendor lifecycle processes.
- Strong attention to detail and analytical skills.
- Good communication and stakeholder management skills.
- Proficiency in MS Excel.
Qualifications: Bachelor’s / Master degree in Accounting, Finance, or Commerce.
