Facilities Executive
Unlock your potential with Dassault Systèmes, a global leader in Scientific Software Engineering as a Facilities Executive in Pune, Maharashtra!
Role Description & Responsibilities:
Facilities Operations
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Support the day-to-day operations and maintenance of office facilities to ensure a safe, efficient, and productive workplace.
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Coordinate preventive and corrective maintenance activities for building systems, including HVAC, electrical, plumbing, and other critical infrastructure.
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Monitor the performance of facility systems and coordinate with vendors for timely issue resolution.
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Ensure optimum utilization of utilities and infrastructure while maintaining operational efficiency.
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Assist in maintaining facility assets and ensuring proper documentation of asset records.
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Coordinate with internal teams and external service providers to ensure uninterrupted facility operations.
Vendor Management
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Coordinate and supervise facility service vendors including housekeeping, security, HVAC, electrical, and maintenance contractors.
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Monitor vendor performance against agreed service levels (SLAs) and report deviations.
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Verify service completion and support invoice certification for vendor payments.
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Ensure timely availability of maintenance materials and coordinate procurement requirements.
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HVAC & Building Maintenance
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Monitor HVAC systems to ensure they operate within organizational comfort standards.
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Coordinate preventive maintenance schedules for HVAC and other critical equipment.
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Track equipment performance and report issues requiring corrective actions.
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Support energy-efficient operations and recommend improvements wherever applicable.
Compliance & Safety
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Ensure compliance with statutory requirements, safety regulations, and company policies.
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Maintain facility-related records and documentation required for audits and inspections.
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Coordinate with internal and external audit teams and ensure timely closure of observations.
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Support implementation of ISO standards and sustainability initiatives.
Space & Asset Management
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Assist in office space planning, workstation allocation, and facility moves.
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Maintain inventory and lifecycle records of facility assets.
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Support infrastructure modifications and office renovation activities as required.
Workplace Experience
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Ensure a clean, safe, and comfortable workplace environment for employees.
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Coordinate employee facility requests and ensure timely resolution.
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Support workplace initiatives that enhance employee experience.
Stakeholder Coordination
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Work closely with internal stakeholders to understand facility requirements and provide timely support.
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Coordinate with cross-functional teams during office events, infrastructure upgrades, and business requirements.
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Provide regular updates on maintenance activities and operational issues.
Qualifications
Experience: 7–10 years of experience in Facilities Management, Real Estate, or Corporate Workplace Operations.
Required Skills
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Good understanding of HVAC systems, electrical, plumbing, DG, UPS, and building maintenance.
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Experience in managing preventive and breakdown maintenance.
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Knowledge of statutory compliance and safety requirements.
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Experience in vendor coordination and contract management.
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Familiarity with asset management and facility documentation.
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Working knowledge of energy conservation and sustainability initiatives.
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Understanding of ISO standards (ISO 50001/ISO 14001/ISO 45001) is preferred.
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Proficiency in MS Office and facility management tools.
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Preferred Competencies
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Strong problem-solving and coordination skills.
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Good communication and stakeholder management abilities.
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Ability to prioritize multiple tasks in a fast-paced environment.
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Detail-oriented with strong documentation skills.
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Customer-focused approach with a commitment to service excellence.
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Ability to work collaboratively with cross-functional teams.
What is in it for you?
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Work for one of the biggest software companies in Europe
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Work in a culture of collaboration and innovation
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Opportunities for personal development and career progression
As a game-changer in sustainable technology and innovation, Dassault Systèmes is striving to build more inclusive and diverse teams across the globe. We believe that our people are our number one asset and we want all employees to feel empowered to bring their whole selves to work every day. It is our goal that our people feel a sense of pride and a passion for belonging. As a company leading change, it’s our responsibility to foster opportunities for all people to participate in a harmonized Workforce of the Future.
